HR Lead - Leaves and Benefits

Washington State Bar Association.•Seattle, WA

6d•Hybrid

About The Position

THE HR LEAD – LEAVES AND BENEFITS (“HR LEAD”) IS A MEMBER OF THE WSBA HUMAN RESOURCES TEAM. UNDER THE DIRECTION OF THE HR DIRECTOR, THIS POSITION LEADS AND SUPPORTS SPECIFIC FUNCTIONS OF THE HR DEPARTMENT, INCLUDING BENEFITS, LEAVE, RECORDS MANAGEMENT, AND ASPECTS OF THE EMPLOYEE LIFE CYCLE INCLUDING RECOGNITION AND BACK UP FOR OTHER DEPARTMENTAL GENERALIST DUTIES. THIS POSITION ASSISTS WITH ENSURING COMPLIANCE WITH HR POLICIES AND PROCEDURES, HRIS SYSTEM ACCURACY OF PERSONNEL INFORMATION, AND SUPPORT FOR WSBA EMPLOYEES.

Requirements

Bachelor’s degree in human resources or equivalent experience
Minimum of 5 or more years of experience performing HR Generalist work (HR Degree may substitute for two years of experience)
Strong organizational skills
Excellent oral and written communication skills
Ability to work under time constraints, meet deadlines and ensure accuracy of work
High degree of proficiency in current Microsoft Office applications using Windows, with an aptitude and willingness to learn new technology
Ability to learn and use internal and external HRIS systems
Understands and applies fundamental concepts and principles of HR as a professional discipline and/or technical specialty to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Effectively manages time and resources in order to maintain, improve, and address needs of client groups
Demonstrates ability to diagnose problems, identify and communicate processes, and offer potential solutions to internal and external clients
Knowledge of WA State and Federal laws, and Human Resource practices
Confidentiality, tact, judgment and discretion
Ability to audit and maintain administrative and personnel files
Enthusiastic about helping to foster a culture of inclusion, with a commitment to diversity, equity, and inclusion.

Nice To Haves

PHR or SPHR Certification
Experience working in a nonprofit, government, or legal environment.
Experience with ADP, HCA, DRS, and various HR database platforms.
Experience administering public government benefits programs.

Responsibilities

Process and administer all leave-of-absence requests including medical, personal, disability, and FMLA. Track WA PFML leaves and claims
Use ADP TAM (Total Absence Management) module to administer and track leaves
Effectively interprets FMLA, WA PFML, and ADA implications as they relate to leaves of absences and disabilities
Assist employees with inquires and options related to leave requests, communicate with Managers and assist with time and attendance entries as appropriate
Partner with HR Team members on workplace accommodations, temporary staffing, and other needs related to an employee’s leave or return to work
Oversee sick leave donation program
Assist with company-wide communications regarding leave updates, training, and reminders
Audit bi-weekly timecards for completion prior to Payroll processing
Assist with the administration of all benefits programs, including medical, dental, life, and LTD Insurance
Enter and ensure the accuracy of all benefits selections and eligibility for new employees and any changes for existing employees in the HCA system (Benefits 24/7).
Enter all health benefits terminations for separating employees into the HCA system as they occur.
Assist employees and respond to inquiries about benefits issues, plan changes, and status changes
Audit monthly invoices from HCA to ensure all changes are accurately charged
Educating staff, communicating changes, maintaining records, and other benefit related actions
Plan and administer annual Open Enrollment period and administer Special Open Enrollments
Preparation and distribution of materials, conduct meetings to communicate changes to employees, communicate with benefits provider (HCA), and process changes within deadlines.
Fringe benefits – administer the following programs and support staff with questions
Transportation benefits - tracking and maintaining ORCA cards and staff parking passes
Meal credits – administer company corporate food delivery account
Remote work allowances – internet, cell phone, and home office set up
Maintain and update employee personnel, payroll, and benefits records in HRIS systems and WSBA files
Partner with HR Team members on DRS retirement plan enrollments and changes
Retirement - Coordinate life cycle changes (onboarding through offboarding) to retirement plans with the DRS (e.g., PERS, DCP)
Administer WSBAs recognition program
Purchasing awards, tracking and providing budget updates
In conjunction with the HR Director, provide org-wide training on leaves and benefits
Registering staff in training modules upon request
Run and analyze monthly reports in ADP
Assist with management of WSBA HR files, which includes:
Employee personnel files (active and archived), employee records, including I-9 verifications and service anniversaries, and updating WSBA organization charts
Maintain employee hire, promotion, and termination rosters
Assist with tracking, due date compliance, and maintenance filing of employee documentation in employee and payroll files
Respond to external verification of employment requests
Maintain intranet (BLINK) and internet (WSBA.org) webpages with HR related content and maintain a public HR folder for general access by WSBA staff
Monitor and respond to inquiries in the HR inbox, triaging issues and partnering with HR team members as appropriate
Org wide communications – weekly HR newsletter
Provide full backup HR generalist duties for teammates including but not limited to recruiting, employee life cycle administration, and performance review management.
Perform other duties as assigned, including special projects as assigned by the HR Director

Benefits

State of Washington Retirement system (DRS/PERS), including an optional Deferred Compensation Plan (DRS/DCP).
Medical benefits (including Rx) through the WA Healthcare Authority, with WSBA paying a majority of the premium cost.
100% paid premiums for employee Dental and Vision
Long-Term Disability and Life Insurance Plans
Generous Paid Time Off Benefits (sick, vacation, holiday, float, emergency leave)
Transportation incentives, based on primary work selection requirements.
Allowance to set up a home office, based on a primary remote work selection.
Free Employee Assistance Program, and National Employee Discount Program
You will be working with a team of supportive, collaborative, creative, and dedicated colleagues driven to accomplish WSBA’s Mission
A company culture that truly focuses on a quality work and life balance for its staff through our 4 Pillars: 1) Excellence (Mission-driven results), 2) Unity (Team-driven results), 3) Integrity (Value-driven results), and 4 JOY! (People-driven culture).