HR Generalist

Self-Help

8d•Onsite

About The Position

We are looking for a HR Generalist to join or team in Vallejo, CA! What You'll Do: The HR Generalist partners with, and supports, the Regional HR Manager in serving as a resource to staff and managers for their assigned region. Primary focus of the Generalist role is to provide staff with an exceptional and supportive experience in every interaction with HR including but not limited to those related to onboarding, performance management, job descriptions, job changes, employee relations, training, compliance, etc. STAFF RELATIONS Promote positive relationships by visiting various branches/teams and developing strong/trusting relationships with both staff and managers. Respond to staff member questions as they arise in a highly responsive manner and with the highest level of customer service. Coordinate the new hire orientation process for new hires including handling the orientation schedules, schedules of presenters, orientation follow up to ensure full participation, and may serve as a back up to the Regional HR Manager in presenting HR overview session as part of New Hire Orientation. Coordinate the offboarding process for departing staff including arranging for and may conduct exit interviews, guiding managers on their responsibilities of the exit process, and collecting all appropriate separation documentation. Provide support to the Regional HR Manager in responding to employee relations issues and concerns, in interpreting People Policies, and in implementing best practices. May participate in advising managers and staff on employee relations issues, as assigned; draft counseling/disciplinary memos and Performance Improvement Plans (PIP); maintains impeccable records of all employee documents including disciplinary/counseling memos, PIPs, and documentation surrounding involuntary. Assist the Regional HR Manager in managing all job descriptions; drafts job descriptions and requisitions for new roles. Support the annual performance review and feedback cycle process as well as the Intro Review Process for all new hires. HR ADMINISTRATION Oversee the HRIS Onboarding process for all new hires in the assigned region including launching HRIS Onboarding process allowing new hires to complete new hire paperwork online, ensuring all pre-hire activities have been completed in preparation for the hire’s start, and monitoring the completion of new hire paperwork. Completes all I-9 documentation for new hires in compliance with applicable laws, including the accurate and timely submission to eVerify, where appropriate. Process new hires into the HRIS system and completes all new hire documentation as needed. Ensure all new hire paperwork is filed, as required. Ensure that all staff status changes are captured in the HRIS system; prepares necessary paperwork to assist with that process, and monitors the system to ensure updates are made, as needed. Organize service awards and support other staff appreciation rituals and events. Ensure that all our worksites have updated labor posters and other required advisories. Track expiration of work authorizations and assists in the collection of necessary updated work authorization documentation in a timely and helpful manner. Track and monitor unemployment claims and crafts organizational response with input from HR Managers. OTHER Participate in HR related projects, as needed. Attend conferences, webinars and training (as assigned) to stay current on legal developments, employment laws, etc. Maintain all physical and digital staff files for the assigned region. Perform other duties as may be deemed necessary.

Requirements

Bachelor’s degree or equivalent related experience.
Minimum 3 years of progressively complex and broad-based Human Resources experience to include: employee relations, performance management, or similar experience.
Demonstrated ability to build trusting and credible relationships with staff.
Strong commitment to our mission – creating economic opportunity for traditionally underserved communities.
Preference for working in organizations that place priority on teamwork and collaboration
Demonstrated success in handling employee relations matters.
Ability to use good judgment and decision making skills independently in order to solve problems
Experience in coaching and training staff and managers.
Ability to maintain a high level of confidentiality and security of data while ensuring compliance with federal and state employment laws
Ability to build credibility among staff and with managers.
Knowledge of all employment laws.
Strong technical aptitude.
Proficiency in using a computer and MS Office software including MS Word, PowerPoint, Excel and Outlook.
Active listening skills, excellent reading comprehension and writing skills, and attention to detail.
Excellent time management and organization skills.
Strong customer service approach and ability and willingness to take ownership for solving problems.
Ability and willingness to work beyond normal work hours and travel 15 to 20%, when needed.

Nice To Haves

Credit union or banking experience is a plus.
Experience with HRIS systems a plus.

Responsibilities

Promote positive relationships by visiting various branches/teams and developing strong/trusting relationships with both staff and managers.
Respond to staff member questions as they arise in a highly responsive manner and with the highest level of customer service.
Coordinate the new hire orientation process for new hires including handling the orientation schedules, schedules of presenters, orientation follow up to ensure full participation, and may serve as a back up to the Regional HR Manager in presenting HR overview session as part of New Hire Orientation.
Coordinate the offboarding process for departing staff including arranging for and may conduct exit interviews, guiding managers on their responsibilities of the exit process, and collecting all appropriate separation documentation.
Provide support to the Regional HR Manager in responding to employee relations issues and concerns, in interpreting People Policies, and in implementing best practices.
May participate in advising managers and staff on employee relations issues, as assigned; draft counseling/disciplinary memos and Performance Improvement Plans (PIP); maintains impeccable records of all employee documents including disciplinary/counseling memos, PIPs, and documentation surrounding involuntary.
Assist the Regional HR Manager in managing all job descriptions; drafts job descriptions and requisitions for new roles.
Support the annual performance review and feedback cycle process as well as the Intro Review Process for all new hires.
Oversee the HRIS Onboarding process for all new hires in the assigned region including launching HRIS Onboarding process allowing new hires to complete new hire paperwork online, ensuring all pre-hire activities have been completed in preparation for the hire’s start, and monitoring the completion of new hire paperwork.
Completes all I-9 documentation for new hires in compliance with applicable laws, including the accurate and timely submission to eVerify, where appropriate.
Process new hires into the HRIS system and completes all new hire documentation as needed.
Ensure all new hire paperwork is filed, as required.
Ensure that all staff status changes are captured in the HRIS system; prepares necessary paperwork to assist with that process, and monitors the system to ensure updates are made, as needed.
Organize service awards and support other staff appreciation rituals and events.
Ensure that all our worksites have updated labor posters and other required advisories.
Track expiration of work authorizations and assists in the collection of necessary updated work authorization documentation in a timely and helpful manner.
Track and monitor unemployment claims and crafts organizational response with input from HR Managers.
Participate in HR related projects, as needed.
Attend conferences, webinars and training (as assigned) to stay current on legal developments, employment laws, etc.
Maintain all physical and digital staff files for the assigned region.
Perform other duties as may be deemed necessary.