TN Fellowship-Candidate Operations (33760)

ST JOHNS COMMUNITY SERVICES • Martin, TN

5d • Hybrid

About The Position

As one of the oldest non-profit organizations founded in the District of Columbia, St. John's Community Services (SJCS) is committed to supporting and advocating for people of all abilities. SJCS works to cultivate caring communities to ensure that all people have the opportunity to thrive, and no one is left behind. We support individuals living with intellectual and developmental disabilities as well as adults and children experiencing hunger and homelessness in 4 states and the District of Columbia.
At SJCS, we pride ourselves in meeting every person we support where they are, learning who they are, and affirming their individuality, unique strengths, and hopes. It's why we exist. Advancing inclusive communities where every person, regardless of circumstances, has the right and opportunity to live their best life is our mission, and our mission is what drives us and is at the heart of our services and programs.
We are seeking detail-oriented undergraduate or graduate students to join our HR team as HR Fellows - Candidate Operations. This fellowship offers hands-on experience in recruitment coordination, compliance documentation, and candidate relationship management within a mission-driven nonprofit environment. Fellows will gain practical skills in applicant tracking systems, employment verification, pre-hire processes, and administrative operations while supporting SJCS's commitment to efficient and compliant hiring practices.

Requirements

• Exceptional attention to detail and accuracy in data entry and documentation management.
• Strong organizational skills with ability to manage multiple candidates and requisitions simultaneously.
• Excellent written and verbal communication skills for professional correspondence with candidates and hiring managers.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Self-motivated team player who can work independently in a remote or hybrid environment.
• Problem-solving skills and ability to navigate complex scheduling and coordination challenges.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Willingness to learn new systems, particularly HRIS/ATS platforms like Paycom.
• Interest in human resources processes, compliance, and organizational operations.
• Strong follow-through and commitment to meeting deadlines.
• Currently enrolled as an undergraduate junior/senior or graduate student in Human Resources, Business Administration, Healthcare Administration, Public Administration, or related field.
• Interest in human resources operations and talent acquisition (no prior HR experience required; willing to train the right person).
• Ability to commit to 20-25 hours per week for the duration of the fellowship period.
• Access to reliable internet and computer equipment for remote work.
• Demonstrated ability to manage detailed administrative tasks and maintain organized systems.

Responsibilities

• Schedule interviews between candidates and hiring managers using Microsoft Teams, phone, or in-person formats, ensuring clear communication with all parties.
• Utilize Paycom's applicant tracking system to manage candidates' progress and activity, maintaining accurate and up-to-date records throughout the recruitment lifecycle.
• Gather and verify pre-hire required documentation, including background check authorizations, reference information, certifications, licenses, and employment eligibility documents.
• Conduct reference checks by contacting previous employers and documenting findings in accordance with company procedures.
• Coordinate with hiring managers and candidates to collect necessary employment paperwork and ensure completion prior to start dates.
• Follow up with candidates and hiring managers to obtain feedback regarding the recruiting process and status, maintaining regular communication throughout.
• Manage application and resume files and retention according to company policy and legal requirements.
• Assist with preparing employment offer materials and ensuring accuracy of information (e.g., benefits, compensation, start dates).
• Support internal transfer process by gathering documentation, coordinating interview schedules, and preparing transfer offer letters.
• Maintain organized filing systems for recruitment documentation and ensure compliance with federal/state record retention requirements.
• Partner with hiring managers and staffing coordinators to track and report on recruitment metrics and timelines.
• Perform other duties and HR projects as assigned.

Benefits

• Practical experience in recruitment coordination and HR compliance within a multi-state nonprofit organization.
• Mentorship from experienced HR professionals.
• Skill development in applicant tracking systems, employment law compliance, and candidate relations.
• Flexible schedule compatible with academic commitments.
• Networking opportunities within the nonprofit and healthcare sectors.
• Exposure to mission-driven work supporting individuals with disabilities and those experiencing homelessness.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: High school or GED