HR Coordinator

TRANSIT MANAGEMENT OF CHARLOTTE INC•Charlotte, NC

9h•Onsite

About The Position

The HR Coordinator provides administrative and human resources support across recruitment, employee records administration, compliance tracking, benefits support, leave administration, and general HR operations. Reporting to the HR Manager, this role serves as an entry-level HR generalist position with responsibility for supporting multiple functional areas within the Human Resources department. The HR Coordinator performs operational HR duties requiring sound judgment, confidentiality, and consistent application of established HR policies and procedures. This position supports recruiting activities, onboarding logistics, document management, FMLA tracking, and compliance monitoring while providing responsive service to employees and supervisors. The role is designed as a developmental position for growth into a Human Resources Generalist.

Requirements

HR Operations Support: Ability to perform multi-functional HR support duties across recruitment, compliance, and employee administration.
Coordinates recruiting logistics
Maintains personnel records
Supports leave tracking processes
Confidentiality and Professional Integrity: Ability to handle sensitive employee information with discretion and ethical judgment.
Maintains confidentiality of records
Applies consistent policy interpretation
Protects employee privacy
Organizational and Process Management: Ability to manage multiple HR tasks in a deadline-driven environment.
Tracks compliance timelines
Coordinates onboarding activities
Maintains accurate documentation
Communication and Service Orientation: Ability to provide professional HR support and guidance to employees and supervisors.
Responds to HR inquiries clearly
Communicates hiring updates
Supports employee lifecycle processes
Attention to Detail and Compliance Awareness: Ability to ensure accuracy in documentation and adherence to employment regulations.
Reviews forms for completeness
Tracks required certifications
Supports regulatory compliance processes
Associate’s degree in Human Resources, Business Administration with an HR focus, or another related HR field required
Minimum of three (3) years of direct human resources experience supporting recruiting, employee records, leave administration, or HR compliance functions, or an equivalent combination of education and experience.
Basic human resources principles and employment practices
Recruitment coordination processes
Personnel recordkeeping standards
FMLA and general leave administration processes
EEO and employment compliance fundamentals
Confidential records management practices
Coordinating recruitment activities and interview scheduling
Maintaining employee records accurately
Tracking compliance documentation and deadlines
Communicating clearly with employees and supervisors
Managing multiple HR tasks simultaneously
Preparing reports and maintaining spreadsheets
Exercising sound judgment within established HR policies
Maintaining discretion in handling sensitive matters
Using Microsoft Office applications and HRIS systems
Supporting onboarding and employee lifecycle activities

Responsibilities

Assist with full-cycle recruitment activities including job postings, applicant tracking, interview coordination, and candidate communications
Screen applications for minimum qualifications in accordance with established guidelines
Coordinate interview schedules and hiring logistics
Support background checks, employment verifications, and pre-employment requirements
Maintain applicant tracking system records and hiring documentation
Prepare and process new hire documentation and onboarding materials
Coordinate orientation sessions and onboarding logistics
Ensure accurate completion of I-9 documentation and required employment forms
Maintain employee records and personnel files in compliance with retention requirements
Support offboarding processes and separation documentation
Maintain confidential employee personnel records
Track required compliance documentation (EEO, DOT, certifications, training records)
Assist with unemployment claims processing and employment verifications
Generate routine HR reports related to staffing, turnover, and hiring metrics
Support audit preparation and documentation reviews
Assist with tracking FMLA and other leave requests under direction of HR Manager
Monitor leave documentation and return-to-work timelines
Provide employees with general information regarding benefits and leave processes
Coordinate communication between employees and benefits vendors as needed
Serve as first point of contact for routine HR inquiries especially via phone or email
Provide guidance to employees on HR processes and direct complex issues to HR Manager
Assist with preparation of disciplinary documentation or policy communications
Support employee engagement initiatives and HR-related events
Maintain HR calendars and scheduling as needed
Participate in training to expand knowledge of HR laws and best practices
Assist in updating HR policies and procedures
Support departmental process improvements
Perform general administrative tasks, including filing, scanning, copying, and data entry.
Maintain HR department records, ensuring accurate and organized documentation.
Assist in preparing HR reports, spreadsheets, and presentations.
Process and distribute HR-related correspondence and notices.
Maintain and order office supplies for the HR department.

Benefits

Paid holidays
Paid sick days
Paid personal days
Paid Vacation after completion of one year
Healthcare (Medical, vision, life insurance, dental) - § Eligibility after waiting period
Flexible Spending Account, Healthcare Spending Account, Dependent Care Spending Account
Defined Benefit (Pension) - § Mandatory employee contribution
Deferred Compensation (457) - § Company matches up to 4% after 1 year
Long Term Disability
Paid bi-weekly