HR Coordinator | Part-Time | Rupp Arena

Oak View Group•Lexington, KY

17h•$15

About The Position

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet . Overview The HR Coordinator will assist with basic organization of processes, local hiring protocols (support job shadow scheduling, job fairs, swag, QR code cards to drive online applications, etc), support manual components of our hiring processes (candidate communications at job fairs, directions for application process, hiring manager scheduling/interview support such as outreach to candidate, or supporting candidate entry and introductions upon arrival), and implement or maintain local communications related to the duties of HR within Rupp and CBC, as well as offer support for additional local OVG venues, such as the Soccer Club and Gatton Park as needed. Additional duties may include supporting development or facilitation of training needs and opportunities. This role pays an hourly rate of $15.00

Requirements

1-2 years of experience in Human Resources, or an administrative office support role preferred, including Microsoft Office products such as PowerPoint, Word, Outlook, and Excel.
Excellent communication and interpersonal skills.
Strong organizational and time management skills.
Ability to work independently and in a team-oriented environment.

Responsibilities

Assist Department Heads with scheduling and reporting processes, helping them with the tracking and monitoring of attendance and points, and potential break/meal violations or exceptions.
Develop and manage SWAG, collateral, registration and attendance related to processes for Job Fairs at all schools within our territory.
Partner with hiring managers to understand their staffing needs and provide regular updates on external recruitment pipelines and processes and support candidate interview schedules, local orientation, and building access.
Utilize various sourcing methods to attract a diverse pool of candidates for open positions.
Perform first screening interview for candidates to determine their qualifications and fit for open positions.
Manage the candidate experience, to potentially include support of hiring manager in scheduling interviews, candidate building access and greeting, providing feedback to candidate’s questions about process or timing, and supporting hiring manager through candidate experience touchpoints.
Maintain accurate and up-to-date candidate information as provided from either the candidate or through the hiring manager.
Support all aspects of the local induction/onboarding experience, including administrative needs (badge creation/facilitation set-up/support), New Employee Orientations, and check-in protocols.
Coordinate communication channels for mass information emails (enrollment, save-the-dates, surveys, etc), townhall powerpoints, and updates and maintenance of the local employee portal.
Build and own the disRUPPtor newsletter, to highlight high-caliber work performance with a regular cadence of recognition.
Participate in engagement committee activities, track budget and spend for activities deployed, and support development of ongoing avenues of recognition and engagement.
Support department in the development and facilitation/roll-out of training programs for the local workforce.
Other general administrative HR or support functions as assigned.