HR Coordinator

Reach DANE • Madison, WI

1d • $23 • Hybrid

About The Position

HUMAN RESOURCES COORDINATOR Support People. Build Systems. Strengthen Our Mission. QUICK FACTS Location: Red Arrow - 2096 Red Arrow Trail, Madison, WI Pay: $23.00/hour Schedule: Full-time (40 hours/week), Full Year WHAT WE OFFER Comprehensive Benefits Hybrid potential based on successful completion of introductory period Bilingual pay-differential Health, Dental, and Vision Insurance Generous Paid Time Off & Holidays 403(b) Retirement with Company Match After 2 Years Company-Paid Life Insurance and Long-Term Disability Flexible Spending Accounts Public Service Loan Forgiveness Eligible Employer Work-Life Excellence & Professional Growth Collaborative HR team environment with mentorship from HR Manager Frontline HR role supporting employees across the organization Cross-functional work with recruitment, payroll, compliance, and employee relations Site visits and community engagement opportunities Professional development in mission-driven, values-based organization Comprehensive professional development: ongoing coaching, paid continuing education, and credential support Career advancement pathways with organizational training support QUALIFICATIONS YOU'LL NEED Education: Associate's degree in Human Resources, Business, or related field; or equivalent combination of education and experience Experience: Minimum 1 year in HR, administrative, or related support role (candidates with more experience encouraged to apply) Language: Bilingual Spanish/English strongly preferred Technical Skills: Proficiency in Microsoft Office Suite; experience with or ability to learn Paylocity HRIS Knowledge: Basic understanding of employment laws, benefits plans, FMLA, ADA, Leave of Absence Professional Competencies: Strong attention to detail, multi-tasking with competing deadlines, strict confidentiality, excellent communication skills Working Style: Independent and collaborative work capabilities, warmth and cultural sensitivity, service orientation Experience: Working with families facing systemic barriers, poverty, housing insecurity, or economic hardship Additional Requirements: Valid Wisconsin Driver's License with reliable vehicle and adequate insurance; Caregiver Background Check; physical examination WHAT YOU'LL DO As a Human Resources Coordinator, you'll provide comprehensive HR support by: Recruitment and Hiring Support Supporting full-cycle recruitment including application review, candidate outreach, and interview scheduling Attending job fairs and community recruitment events Conducting reference checks and managing pre-employment background checks Building relationships with universities and employment agencies Onboarding and New Hire Processing Assisting with new hire paperwork and ensuring accurate, timely completion Setting up employee records in Paylocity, ChildPlus, and Bridge systems Coordinating new hire orientation logistics and welcome communications Distributing staff ID badges and maintaining organized personnel files Payroll Administration Support Reviewing timesheets for completeness and accuracy Supporting payroll report review and error resolution Performing data entry for position updates and changes Serving as resource for employee timesheet and payroll questions Compliance and Records Management Maintaining personnel files and licensing folders with strict confidentiality Tracking CPR certifications, staff physicals, DOT physicals, and driver abstracts Monitoring DPI licenses and WI Registry entries for teaching staff Recording continuing education completions and training records Employee Communications and Support Serving as approachable frontline HR resource for staff questions Visiting program sites to represent HR and support positive employee experience Providing bilingual support for Spanish-speaking candidates and employees Communicating HR policies, benefits, and procedures clearly and warmly WHO WE ARE At Reach Dane, we're reimagining early childhood education as a powerful tool for social transformation. Our commitment to equity and inclusion includes: Building heart-centered, values-based HR practices that care for employees Supporting bilingual staff and Spanish-speaking candidates throughout their journey Creating trauma-informed, psychologically safe workplace culture Recognizing HR's essential role in supporting our mission and our people JOIN OUR MISSION Grow your HR career while making meaningful impact in a mission-driven organization where people practices directly support children, families, and educators working toward social equity. Ready to apply? Contact Reach Dane HR Dept: [email protected] | 608-275-6740 Reach Dane is an equal opportunity employer committed to building an inclusive workplace. We provide reasonable accommodations for qualified individuals with disabilities throughout the application and interview process. Please contact us to request accommodation.

Requirements

• Associate's degree in Human Resources, Business, or related field; or equivalent combination of education and experience
• Minimum 1 year in HR, administrative, or related support role (candidates with more experience encouraged to apply)
• Bilingual Spanish/English strongly preferred
• Proficiency in Microsoft Office Suite; experience with or ability to learn Paylocity HRIS
• Basic understanding of employment laws, benefits plans, FMLA, ADA, Leave of Absence
• Strong attention to detail, multi-tasking with competing deadlines, strict confidentiality, excellent communication skills
• Independent and collaborative work capabilities, warmth and cultural sensitivity, service orientation
• Working with families facing systemic barriers, poverty, housing insecurity, or economic hardship
• Valid Wisconsin Driver's License with reliable vehicle and adequate insurance
• Caregiver Background Check
• physical examination

Responsibilities

• Recruitment and Hiring Support Supporting full-cycle recruitment including application review, candidate outreach, and interview scheduling
• Attending job fairs and community recruitment events
• Conducting reference checks and managing pre-employment background checks
• Building relationships with universities and employment agencies
• Onboarding and New Hire Processing Assisting with new hire paperwork and ensuring accurate, timely completion
• Setting up employee records in Paylocity, ChildPlus, and Bridge systems
• Coordinating new hire orientation logistics and welcome communications
• Distributing staff ID badges and maintaining organized personnel files
• Payroll Administration Support Reviewing timesheets for completeness and accuracy
• Supporting payroll report review and error resolution
• Performing data entry for position updates and changes
• Serving as resource for employee timesheet and payroll questions
• Compliance and Records Management Maintaining personnel files and licensing folders with strict confidentiality
• Tracking CPR certifications, staff physicals, DOT physicals, and driver abstracts
• Monitoring DPI licenses and WI Registry entries for teaching staff
• Recording continuing education completions and training records
• Employee Communications and Support Serving as approachable frontline HR resource for staff questions
• Visiting program sites to represent HR and support positive employee experience
• Providing bilingual support for Spanish-speaking candidates and employees
• Communicating HR policies, benefits, and procedures clearly and warmly

Benefits

• Comprehensive Benefits
• Hybrid potential based on successful completion of introductory period
• Bilingual pay-differential
• Health, Dental, and Vision Insurance
• Generous Paid Time Off & Holidays
• 403(b) Retirement with Company Match After 2 Years
• Company-Paid Life Insurance and Long-Term Disability
• Flexible Spending Accounts
• Public Service Loan Forgiveness Eligible Employer
• Work-Life Excellence & Professional Growth
• Collaborative HR team environment with mentorship from HR Manager
• Frontline HR role supporting employees across the organization
• Cross-functional work with recruitment, payroll, compliance, and employee relations
• Site visits and community engagement opportunities
• Professional development in mission-driven, values-based organization
• Comprehensive professional development: ongoing coaching, paid continuing education, and credential support
• Career advancement pathways with organizational training support

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree