UNIV - HR Coordinator : COM Dean's Office: CoE HR

Medical University of South Carolina•Charleston, SC

About The Position

The College of Medicine Dean's Office is seeking an Administrative (Human Resources) Coordinator to support the operations of the Human Resources Center of Expertise (CoE-HR) in the College of Medicine (COM). Provide professional administrative support to assigned departments within the College of Medicine and serve as liaison between the COM departments and University Human Resources Management, Medical University of South Carolina Physicians (MUSCP) Human Resources, the Center for Global Health, Medical University Hospital Authority (MUHA) Human Resources, and other internal and external stakeholders as appropriate. Oversee and coordinate the departments' operating personnel systems, including hiring, termination, and employee relations. Facilitate all personnel functions for the department including Position/Employee Action Requests, posting and hiring processes, faculty appointments, promotion and tenure, credentialing, compliance training salary increases (reclass and in-band), and coordination of visa applications for incoming international faculty and staff.

Requirements

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years’ experience in business management, public administration or Administrative services.
Ability to perform job functions in an upright position.
Ability to perform job functions in a seated position.
Ability to perform job functions while walking/mobile.
Ability to work indoors.
Ability to bend at the waist.
Ability to fully use both hands/arms.
Ability to perform repetitive motions with hands/wrists/elbows and shoulders.
Ability to reach in all directions.
Possess good finger dexterity.
Ability to maintain tactile sensory functions.
Ability to lift and carry 15 lbs., unassisted.
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes.
Ability to see and recognize objects close at hand.
Ability to see and recognize objects at a distance.
Ability to match or discriminate between colors.
Ability to determine distance/relationship between objects; depth perception.
Good peripheral vision capabilities.
Ability to maintain hearing acuity, with correction.
Ability to perform gross motor functions with frequent fine motor movements.

Nice To Haves

Support the operations of the Human Resources Center of Expertise (CoE-HR) in the College of Medicine (COM).
Provide professional administrative support to assigned departments within the College of Medicine and serve as liaison between the COM departments and University Human Resources Management, Medical University of South Carolina Physicians (MUSCP) Human Resources, the Center for Global Health, Medical University Hospital Authority (MUHA) Human Resources, and other internal and external stakeholders as appropriate.
Oversee and coordinate the departments' operating personnel systems, including hiring, termination, and employee relations.
Facilitate all personnel functions for the department including Position/Employee Action Requests, posting and hiring processes, faculty appointments, promotion and tenure, credentialing, compliance training salary increases (reclass and inband), and coordination of visa applications for incoming international faculty and staff.

Responsibilities

Assist with the drafting and/or creation of position descriptions for all faculty, staff, and other types of employees.
Provide assistance with recruitment (posting on external sites) and/or arrange/participate in candidate interviews.
Facilitate non-recruited hires with the appropriate paperwork, ensure each salary is appropriate for the candidate, and obtain the necessary approval(s).
Assist each department with the creation of New Hire in Our Day for all new hires, dual employment requests, bonuses, assignment changes, salary and fund changes, promotions, and TERM.
Assist departments with reviewing, revising, and re-writing Position Descriptions (PDs) to better reflect added job duties, breakdown of percentages, and responsibilities.
Create and maintain current organizational charts for assigned departments/divisions.
Coordinate the onboarding process for non-paid opportunities for each department and for institutions that have an established relationship with the University.
Coordinate and perform logistical and administrative tasks for the College of Medicine Human Resources Center of Expertise.
Administratively ensure that departmental (client) human-resource related needs are identified and met within MUSC, MUSCP and MUHA.
Plan, coordinate and attend meetings as required and participate on committees as directed.
Serve as liaison on departmental HR related issues to include any initiatives requiring CoM Center of Expertise HR.
Coordinate and facilitate all aspects of Faculty Appointments for assigned departments within the College of Medicine.
Facilitate the Faculty Promotion and Tenure process for respective departments and/or faculty members with preparation and completion of promotion packets semi-annually.
Serves as back up faculty affairs coordinator. Processes faculty appointments, promotions, tenure and termination.
Responsible for daily data entry into several databases to maintain a vast electronic filing system of all faculty related matters for the College of Medicine.
Assist each department with annual reviews for probationary review, catch-up review, annual on-cycle review, MyQuest, Employee Satisfaction and Conflict of Interest as requested.
Serve as timekeeper for the Dean, and Dean's direct reports (28+) according to the College of Medicine Chair Leave Policy.