UNIV - Program Coordinator II- COM: GME

Medical University of South Carolina•Orangeburg, SC

About The Position

The Medical University of South Carolina is seeking an outstanding candidate to assist with coordinating the MUSC Orangeburg Family Medicine Residency program in the role of Residency Program Coordinator. Operating out of MUSC Health – Orangeburg Medical Center, MUSC’s new Orangeburg Family Medicine Residency Program will offer the Program Coordinator the opportunity to develop and coordinate the day-to-day operations of new training program. The Program Coordinator will ensure compliance through the ACGME for the accreditation of the program. This position will report directly to the Orangeburg Graduate Medical Education Program Manager, with dotted line reporting to the Orangeburg Family Medicine Program Director. Entity Medical University of South Carolina (MUSC - Univ) Worker Type Employee Worker Sub-Type Classified Cost Center CC001325 Graduate Medical Education Pay Rate Type Salary Pay Grade University-06 Pay Range 47,588.00 - 67,817.00 - 88,047.000 Scheduled Weekly Hours 40 Work Shift Job Description · 35% - Daily operations and logistics for the training program. Work closely with the Graduate Medical Education office and to process new/returning residents; manage, update, ensure appropriate active state licensure, DEA, DHEC, other accreditation requirements; schedule required certification classes (ACLS, etc.); work with the Program Director to organize lectures/materials needed for training/education of residents; manage the electronic residency management system to ensure successful required input for resident/faculty data to provide evaluative resident and program information/statistics; prepare reports of residents hours and activities for appropriate institutional and governmental agencies; manage and maintain all off-site affiliation agreements; maintain residents files; prepare and submit all necessary CME paperwork; serves as liaison with other departments and institutions. · 20% - Functions as the primary department liaison with Graduate Medical Education office. Act as a clearinghouse and information source for all residency issues; proactively communicate with residents via various modalities for reminders on course work, lecture responsibilities, etc. Meet with Program Director to provide updates and process improvement. Attend meetings with GME office. · 15% - Applicant recruitment. Responds to inquiries for the Residency Program; review, coordinate, compile each applicant’s academic record (application, Dean’s letters, academic transcripts, letter of recommendation, board scores, etc.); organize/implement computer assisted resident candidate selection departmentally via Electronic Residency Application System (ERAS); coordinates Residency recruitment dinners, set up recruitment schedules, facilitate candidates manage interview process for applicants from letter of interview through coordinating/scheduling interview visit; correlate ERAS computer data and compile report to faculty for ranking applicants for National Resident Matching Program (NRMP); plans and arranges social activities; coordinate/manage orientation to ensure smooth transition into MUSC hospital system. Maintains constant communications with applicants, faculty and resident throughout entire process. · 15% - Coordinate ACGME accreditation and reporting requirements. Maintains compliance with and updates knowledge of current ACGME accreditation requirement for program and institutions. Assists in development of new policies and procedures in response to new or revised policies. Coordinate preparations for accreditation site visit. Compiles, updates and submits reports to ACGME, GME, and other professional organizations as required. Oversees conference schedules, specifically room arrangements. · 10% - Organize and manage residency rotation schedule. Manage the monthly call schedule changes for residents. Record call schedule and changes to Simon on call system and maintain current schedules. · 5% - Other duties as required or assigned including organizing guest speaker arrangements, facilitating off campus educational opportunities, record and report on M&M attendance, etc. Preferred Minimum Qualifications: · Bachelor’s Degree or equivalent experience · Ten years of experience Graduate Medical Education/ Undergraduate Medical Education or in some field of education, (i.e. teacher/educator) preferred. Skills and Abilities Required · Graduation from an accredited college or university or an equivalent combination of work experience and education required. · At least 5 years work experience in an academic healthcare environment required. · Must have working knowledge of computer and software applications including Microsoft Office. · Ability to work independently. · Excellent oral and written communication skills. · Ability to work effectively with all levels of personnel. · Strong analytic and problem-solving skills. · Excellent organizational skills. Additional Job Description Minimum Requirements: A bachelor's degree and two years relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) If you like working with energetic enthusiastic individuals, you will enjoy your career with us! The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need. Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees Thank you for wanting to be part of the Medical University of South Carolina team. Whether you want to teach the next generation of health care leaders, innovate new business models, discover the next breakthrough or provide patient care, there's a role for you that fuels your passion and takes advantage of your skills. There are career opportunities available in academics, research, hospital medicine, physician practices and support services, from patient billing to IT. As an applicant, you can search jobs for all MUSC entities as well as search by category and location. MUSC attracts more than $250 million annually in research funding, making it the biggest magnet for biomedical, extramural research dollars of all institutions of higher learning in South Carolina. The Clinical and Translational Science Award (CTSA) Program aims to advance clinical and translational science to increase the speed at which new treatments become available to patients. MUSC Health, the clinical enterprise, operates a 750 bed medical center, which includes a nationally recognized Children’s Hospital, the Ashley River Tower (cardiovascular, digestive disease, and surgical oncology), Hollings Cancer Center (one of fewer than 70 elite National Cancer Institute designated centers), a Level I Trauma Center and the Institute of Psychiatry. In addition, there are more than 100 outreach clinics, hospital/health system affiliations, and telehealth sites. U.S. News & World Report placed us among the top one percent of all American hospitals, with 11 specialties in the top 50. The MUSC Medical Center is also one of only three Magnet® designated hospitals in South Carolina.

Requirements

Graduation from an accredited college or university or an equivalent combination of work experience and education required.
At least 5 years work experience in an academic healthcare environment required.
Must have working knowledge of computer and software applications including Microsoft Office.
Ability to work independently.
Excellent oral and written communication skills.
Ability to work effectively with all levels of personnel.
Strong analytic and problem-solving skills.
Excellent organizational skills.
A bachelor's degree and two years relevant program experience.

Nice To Haves

Bachelor’s Degree or equivalent experience
Ten years of experience Graduate Medical Education/ Undergraduate Medical Education or in some field of education, (i.e. teacher/educator) preferred.

Responsibilities

Daily operations and logistics for the training program
Process new/returning residents
Manage, update, ensure appropriate active state licensure, DEA, DHEC, other accreditation requirements
Schedule required certification classes (ACLS, etc.)
Work with the Program Director to organize lectures/materials needed for training/education of residents
Manage the electronic residency management system to ensure successful required input for resident/faculty data to provide evaluative resident and program information/statistics
Prepare reports of residents hours and activities for appropriate institutional and governmental agencies
Manage and maintain all off-site affiliation agreements
Maintain residents files
Prepare and submit all necessary CME paperwork
Serves as liaison with other departments and institutions
Functions as the primary department liaison with Graduate Medical Education office
Act as a clearinghouse and information source for all residency issues
Proactively communicate with residents via various modalities for reminders on course work, lecture responsibilities, etc.
Meet with Program Director to provide updates and process improvement
Attend meetings with GME office
Applicant recruitment
Responds to inquiries for the Residency Program
Review, coordinate, compile each applicant’s academic record (application, Dean’s letters, academic transcripts, letter of recommendation, board scores, etc.)
Organize/implement computer assisted resident candidate selection departmentally via Electronic Residency Application System (ERAS)
Coordinates Residency recruitment dinners, set up recruitment schedules, facilitate candidates manage interview process for applicants from letter of interview through coordinating/scheduling interview visit
Correlate ERAS computer data and compile report to faculty for ranking applicants for National Resident Matching Program (NRMP)
Plans and arranges social activities
Coordinate/manage orientation to ensure smooth transition into MUSC hospital system
Maintains constant communications with applicants, faculty and resident throughout entire process
Coordinate ACGME accreditation and reporting requirements
Maintains compliance with and updates knowledge of current ACGME accreditation requirement for program and institutions
Assists in development of new policies and procedures in response to new or revised policies
Coordinate preparations for accreditation site visit
Compiles, updates and submits reports to ACGME, GME, and other professional organizations as required
Oversees conference schedules, specifically room arrangements
Organize and manage residency rotation schedule
Manage the monthly call schedule changes for residents
Record call schedule and changes to Simon on call system and maintain current schedules
Organizing guest speaker arrangements
Facilitating off campus educational opportunities
Record and report on M&M attendance