HR COORDINATOR

The Pueblo of Sandia•Rio Rancho, NM

7d•$23 - $29•Onsite

About The Position

Provides high level administrative support for the Human Resources Office. Primary responsibilities include administration of the new hire, transfer, promotion and termination workflow process. Our philosophy is built on the principles of integrity, fairness, collaboration, communication, and recognition for performance excellence. Meeting all performance standards leads to attracting and retaining a qualified workforce, provides opportunities for qualified team members, and contributes towards the ongoing success of the Pueblo of Sandia today and in the future. The HR Coordinator plays a key role in supporting the Human Resources team by delivering administrative support services that enable effective operations and a positive employee experience. Under general supervision, this position performs a wide variety of administrative assignments which are confidential in nature. Greets customers, resolves problems and customer service inquiries within scope of authority, screens and routes call to appropriate individuals, takes and delivers messages. Composes correspondence and other documentation requiring knowledge of the policies and procedures of the Human Resources Department. Creates, edits and processes memoranda, reports and other materials. Maintains personnel files in a timely, confidential and professional manner. Ensures all related paperwork is updated into electronic file database in a timely manner and in compliance with the Pueblo policy, procedures and guidelines. Utilizes the Pueblo’s computer system to input, access, retrieve and review confidential data. Provide employment verification responses for outside requestors in a timely basis. Provides assistance to portions of HR sponsored programs, such as Employee Recognition and Rewardsetc. Ensures all personal information entered into the Self-Service by team members are audited and formatted appropriately prior to final upload into the HRIS. Sorts, screens, and distributes incoming and outgoing mail Prepares photocopies and facsimiles and operates a variety of office equipment. Establishes, maintains, processes, and updates files, records, certificates, and/or other documents. Orders, stocks, and distributes office supplies. Performs other duties as assigned or required. Punctual and regular attendance is an essential responsibility for all team members. Team members are expected to report to work based upon the assigned schedule each day in accordance with the Attendance Policy for Pueblo of Sandia. Strives to achieve performance excellence through job knowledge, experience, and focus on continued learning to gain expertise with all job requirements. Adapts to changing circumstances and demonstrates willingness to support management with all business initiatives. Builds strong interpersonal skills by building a cohesive working relationship with co-workers and internal/external contacts, through collaboration and teamwork. Demonstrates a professional, knowledgeable, friendly, and an approachable demeanor. This position has Key Performance Indicators (KPI’s) identified as a measurement of success. KPI’s will be shared with all team members who work in this job title and feedback will be provided regarding the successful completion of the KPI’s as part of the performance review process.

Requirements

Ability to maintain the highest level of confidentiality.
Ability to identify and prioritize daily work activities.
Ability to perform simple accounting procedures.
Possess a high level of attention to detail and accuracy.
Ability to communicate effectively both verbally and in writing.
Must have exceptionally strong organizational skills and the ability to handle multiple activities, projects and priorities.
Ability to gather data, compile information and prepare reports.
Working independently and as a team member, maintaining composure and working effectively in a high-pressure environment with changing priorities.
Knowledge of Microsoft Office software including Outlook, Word, Excel and PowerPoint.
High School Diploma, GED certification or equivalent
Three (3) years progressively responsible secretarial/clerical, administrative assistant level experience.
Must be able to successfully pass a stringent background investigation.
Will require a pre-employment and random drug screening.

Nice To Haves

Prefer experience in Paycom systems.

Responsibilities

Provides high level administrative support for the Human Resources Office.
Administration of the new hire, transfer, promotion and termination workflow process.
Greets customers, resolves problems and customer service inquiries within scope of authority, screens and routes call to appropriate individuals, takes and delivers messages.
Composes correspondence and other documentation requiring knowledge of the policies and procedures of the Human Resources Department.
Creates, edits and processes memoranda, reports and other materials.
Maintains personnel files in a timely, confidential and professional manner.
Ensures all related paperwork is updated into electronic file database in a timely manner and in compliance with the Pueblo policy, procedures and guidelines.
Utilizes the Pueblo’s computer system to input, access, retrieve and review confidential data.
Provide employment verification responses for outside requestors in a timely basis.
Provides assistance to portions of HR sponsored programs, such as Employee Recognition and Rewardsetc.
Ensures all personal information entered into the Self-Service by team members are audited and formatted appropriately prior to final upload into the HRIS.
Sorts, screens, and distributes incoming and outgoing mail
Prepares photocopies and facsimiles and operates a variety of office equipment.
Establishes, maintains, processes, and updates files, records, certificates, and/or other documents.
Orders, stocks, and distributes office supplies.
Performs other duties as assigned or required.
Punctual and regular attendance is an essential responsibility for all team members.