HR Coordinator - Legal and Compliance
About The Position
Under the leadership of the Chief Human Resource Officer and Director, the HR Coordinator – Legal and Compliance provides a broad range of administrative support as assigned. Assigned work includes: License/Certification tracking- monthly basis, frequent follow up with staff. Includes MOGO, ASPIRE, CHOMP Flu tracking for travelers, students, temps/ contractors Flu report due every April Reports for MSP- conversion Survey ready- JAICO, Special departments surveys like CDPH New hire packets- enter all certs/licenses to WD for new hires Internal transfers-work with admin to run report- come up with better plan to track internal transfers with HRBP’s Tracking of I-9 documents Keep up with new certifications entering WD and evercheck Scan all Meal Waivers, AWS, job descriptions that come through intraoffice mail Every Monday complete Status Change Report. Check current job description on file and if need request for certification (cc Jessica) – Follow up as needed Every Monday complete Management Orientation Checklist – provide checklist to all new management and their supervisors Complete any employee relations request – copy files, subpoenas, organizing documents to correct folders on common drive Updated When getting new job code from Janice adding them to Harassment Prevention Symplr or Supervisor Harassment Prevention Symplr. job descriptions when provided by HRBPs Putting up Compliance poster each year
Requirements
- Prior administrative experience required.
- Proficient at use of PC applications (word processing, spreadsheets, e-mail, and data entry).
- High school diploma, G.E.D., or equivalent work experience in related field.
Nice To Haves
- Prior HR experience strongly preferred.
- Some business courses helpful.
- SHRM-PHR preferred.
Responsibilities
- License/Certification tracking- monthly basis, frequent follow up with staff. Includes MOGO, ASPIRE, CHOMP
- Flu tracking for travelers, students, temps/ contractors
- Flu report due every April
- Reports for MSP- conversion
- Survey ready- JAICO, Special departments surveys like CDPH
- New hire packets- enter all certs/licenses to WD for new hires
- Internal transfers-work with admin to run report- come up with better plan to track internal transfers with HRBP’s
- Tracking of I-9 documents
- Keep up with new certifications entering WD and evercheck
- Scan all Meal Waivers, AWS, job descriptions that come through intraoffice mail
- Every Monday complete Status Change Report. Check current job description on file and if need request for certification (cc Jessica) – Follow up as needed
- Every Monday complete Management Orientation Checklist – provide checklist to all new management and their supervisors
- Complete any employee relations request – copy files, subpoenas, organizing documents to correct folders on common drive
- Updated When getting new job code from Janice adding them to Harassment Prevention Symplr or Supervisor Harassment Prevention Symplr.
- job descriptions when provided by HRBPs
- Putting up Compliance poster each year
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
