HR Coordinator II - Office-based in Silver Spring

United Therapeutics • Silver Spring, MD

1d • $30 - $31 • Onsite

About The Position

Are you looking to join an innovative biotech company whose mission is to help very sick patients through the development of novel therapeutics and progress toward an unlimited supply of transplantable organs? We are looking for an HR Coordinator II to provide administrative and operational support to the Human Resources – Talent Management function by supporting day-to-day HR processes and transactional activities. This role contributes to the smooth and efficient execution of HR operations across the employee lifecycle, including onboarding coordination, HRIS data entry support, compliance and audit activities, and direct support to employees and HR team members. Provide general administrative support to the Human Resources department, including ad hoc support to Benefits, HR Business Partners (HRBPs), Talent Development, HR Operations, and Compensation Deliver high-quality HR customer service by responding to routine employee inquiries and escalating questions appropriately to HR management or specialized HR teams Coordinate onboarding logistics for new employees, including, but not limited to: Preparing and sending new hire and manager communications Producing and shipping new hire welcome materials Requesting and ensuring completion of employee badge creation Tracking pre- and post-hire task completion for new hires in HRIS Ensuring receipt of new hire onboarding training and overview meeting invitations Auditing and managing the virtual I-9 verification process Scheduling new hire check-ins with HRBPs Maintaining onboarding guides Provide administrative support to the HRBPs throughout the employee termination process, including: Preparing exit information documentation Scheduling exit interviews Sending required acknowledgments Uploading documentation to HRIS Maintain accurate employee records by reviewing, auditing, and uploading digital and physical documents in HRIS Support vendor-related administrative activities, including new vendor set up, contract requests, purchase order creation, and purchase order revisions Send recurring reminders to managers and employees related to employment status check-ins, outstanding PTO approvals, PTO usage. and negative or unused PTO balances Support audit of relevant taxable fringe benefits in HRIS to ensure timely and accurate entries in support of an error-free payroll process Manage business card requests, including verification of information, coordination with vendors, proof review, and reorders Monitor and maintain ample inventory of HR supplies, including office, kitchenette, shipping, and letterhead materials Coordinate with facilities and vendors to support timely maintenance of kitchen appliances, copy areas, and postage machines Audit and maintain required employment posters and notifications across all office locations Support updates to HR Talent Management standard operating procedures (SOPs) Draft and maintain employment verification and attestation letters, as requested by HRBPs Guide office-based employees to the appropriate HR or business contact when inquiries arise Adapt to evolving business needs by taking on additional responsibilities as required

Requirements

• 3+ years of relevant administrative support experience, with a H.S. Diploma or GED or 2+ years of relevant administrative support experience, with an Associate's Degree or 1+ years of relevant administrative support experience, with a Bachelor's Degree
• 1+ years of experience in a Human Resources administrative support or related role, with hands-on experience in activities such as personnel file management, I‑9 verification, auditing, and new hire onboarding activities
• Absolute and unwavering commitment to maintain the confidentiality of all matters, information and work product
• Demonstrated ability to act with integrity and impartiality when handling confidential data or upholding workplace policies and procedures
• Capacity to recognize and respond to employee inquiries and concerns with sensitivity and urgency, which is especially critical when handling sensitive or nuanced issues
• Ability to work across a wide variety of administrative duties and tasks in a professional, productive and efficient manner
• Strong organizational and time management skills, with ability to prioritize and complete multiple high-volume and competing priorities, often under tight deadlines
• Ability to remain flexible in a rapidly evolving workplace, adopting an agile mindset to navigate through organizational changes and needs
• Strong oral and written communication skills, with a focus on clarity and ability to tailor to suit diverse audiences
• Ability to execute tasks with a strong attention to detail and accuracy
• Demonstrated ability to maintain consistency with processes and daily tasks
• Ability to read, analyze and interpret general, and at times more complex, information and data
• Strong interpersonal skills to be able to interact with and appropriately support all levels of employees and management, with a customer-oriented mindset
• Applies a self-starter approach and is proactive in troubleshooting and/or identifying issues, as well as facilitating effective problem-solving interventions
• Experience using ATS and HRIS systems
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and OneNote (preferably in the Microsoft 365 environment)

Nice To Haves

• Associate Degree in HR management or a relevant field of study or Bachelor’s Degree in HR management or a relevant field of study
• Experience writing, editing and proofreading documents and correspondence, while maintaining document integrity and department standards
• Experience with SharePoint and Smartsheet

Responsibilities

• Provide general administrative support to the Human Resources department, including ad hoc support to Benefits, HR Business Partners (HRBPs), Talent Development, HR Operations, and Compensation
• Deliver high-quality HR customer service by responding to routine employee inquiries and escalating questions appropriately to HR management or specialized HR teams
• Coordinate onboarding logistics for new employees, including, but not limited to: Preparing and sending new hire and manager communications Producing and shipping new hire welcome materials Requesting and ensuring completion of employee badge creation Tracking pre- and post-hire task completion for new hires in HRIS Ensuring receipt of new hire onboarding training and overview meeting invitations Auditing and managing the virtual I-9 verification process Scheduling new hire check-ins with HRBPs Maintaining onboarding guides
• Provide administrative support to the HRBPs throughout the employee termination process, including: Preparing exit information documentation Scheduling exit interviews Sending required acknowledgments Uploading documentation to HRIS
• Maintain accurate employee records by reviewing, auditing, and uploading digital and physical documents in HRIS
• Support vendor-related administrative activities, including new vendor set up, contract requests, purchase order creation, and purchase order revisions
• Send recurring reminders to managers and employees related to employment status check-ins, outstanding PTO approvals, PTO usage. and negative or unused PTO balances
• Support audit of relevant taxable fringe benefits in HRIS to ensure timely and accurate entries in support of an error-free payroll process
• Manage business card requests, including verification of information, coordination with vendors, proof review, and reorders
• Monitor and maintain ample inventory of HR supplies, including office, kitchenette, shipping, and letterhead materials
• Coordinate with facilities and vendors to support timely maintenance of kitchen appliances, copy areas, and postage machines
• Audit and maintain required employment posters and notifications across all office locations
• Support updates to HR Talent Management standard operating procedures (SOPs)
• Draft and maintain employment verification and attestation letters, as requested by HRBPs
• Guide office-based employees to the appropriate HR or business contact when inquiries arise
• Adapt to evolving business needs by taking on additional responsibilities as required

Benefits

• Eligible employees may participate in the Company’s comprehensive benefits suite of programs, including medical / dental / vision / prescription coverage, employee wellness resources, savings plans (401k and ESPP), paid time off & paid parental leave benefits, disability benefits, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED