HR Consultant II - Leave Administration

Grant County Public Utility District

22h•$35 - $54•Hybrid

About The Position

Independently performs professional level human resource assignments in one or more areas of the human resource function such as classification, compensation, benefits, recruitment and selection, equal employment opportunity, reasonable accommodation, training, organizational development, human resource information systems, and/or labor relations. Serves as a critical business partner, providing consultation and assistance to managers, staff and the public regarding human resource and business issues. Experienced professional level. Under general direction, independently provides professional human resource services. Works under general guidance of a higher-level human resource professional or manager. Supervisor typically reviews outcomes and provides advice or direction as needed. Work performed is complex and impact of decisions is generally limited to specific customer groups but could result in legal and/or wider precedent-setting outcomes. Assignments normally involve making decisions and judgments within established precedents and promoting objective application of human resource and business programs, practices and policies fairly and equitably.

Requirements

Bachelor’s Degree with focus on business, human resources, social or organizational behavioral sciences, or related field OR 2 additional years of relevant experience in lieu of degree.
Two years of experience in leave administration, benefits, or Human Resources.
Knowledge of FMLA, WPFML, ADA, HIPPAA, and other applicable laws and regulations.

Nice To Haves

Experience administering and managing high-volume and complex leave cases, employee leave programs, including FMLA, WA PFML, Short Term Disability, Workers Compensation, and Shared Leave.
Experience with HRIS systems.
Familiarity with employment laws and regulations.

Responsibilities

Assists with development and application of human resource activities; applies understanding of respectful behavior for cultural differences in the workplace; recognizes personal biases and consults with others to identify and understand their biases.
Provides professional and technical information and advice to management and others regarding applicable laws, rules, policies and human resource policies and procedures; recommends alternative courses of action; recuses self from actions with potential conflicts of interest.
Analyzes laws, rules, policies and practices; assists in developing, evaluating, revising, and implementing human resource policies and procedures; works to mitigate bias in human resource and business decisions.
Develops credible, trustworthy consulting relationships through professional integrity; maintains appropriate levels of confidentiality and ethical standards.
Serves as team/project leader in a specialized human resource unit; serves as project leader in special assignments.
Enters entry and integrity of workforce data; applies quality assurance audits; maintains knowledge of data collection and human resource metrics; identifies sources of relevant data for solving organizational problems; uses data to consult with management and inform business decisions and recommendations.
Meets with supervisors and employees to assess human resource needs; develops working relationships with customer groups; plans, develops and implements strategies to promote effective relations and to resolve problems; apply process, policy, and recuses self from actions with potential conflicts of interest.
Understands compliance provisions of protected leave; processes or oversees processing of protected leave requests.
Refers complaints of hostile workplace, harassment, discrimination and/or failure to accommodate to higher-level staff for investigation.
Learns and maintains general understanding of Collective Bargaining Agreement. Adheres to bargaining-related process, laws and regulations.
May assist in new employee orientation or onboarding.
Develops and conducts presentations, training programs and workshops regarding human resource functions(s), such as fair and equitable employment practices, performance management, supervisory responsibilities, benefit plan provisions and options; ensures resources and training opportunities are deployed consistently and equitably throughout the workforce.
Communicates human resource programs, practices and policies to both human resource and non-human resource employees; supports human resource and Grant PUD initiatives; aligns human resource strategies with overall goals of Grant PUD; understands relationship between human resource and core Grant PUD functions.
Researches and analyzes proposed or pending changes in requirements, rules, laws, policies, collective bargaining agreements and program elements to determine impact on Grant PUD operations and human resource business functions; participates in planning and implementing new human resource programs, policies and procedures; recommends actions to assist in implementation of those changes; applies principles of equity, access and inclusion in determining how those procedures will deploy fairly and consistently throughout Grant PUD; reviews and makes recommendations on requests for exceptions to policy.
Demonstrated commitment to Grant PUD’s mission, vision, values, strategic plan, and Grant PUD / IBEW Local 77 Code of Excellence. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Collective Bargaining Agreement, and Grant PUD policies & Procedures.
In this position, if needed to operate a GPUD vehicle for business purposes, please refer to the Vehicle/Asset Usage Policy, IS-TA-POL-001.
Actively participate in all aspects of our safety program, including but not limited to: Following all safety policies and procedures. Alerting supervisors and coworkers to unsafe or hazardous working conditions. Reporting any safety incidents or close calls within 24 hours to your supervisor. Accepting feedback from supervisors and coworkers regarding your own safety performance
Administers and tracks employee leave programs, including Short-Term Disability (STD), FMLA, Washington State Paid Family and Medical Leave (WA PFML), Workers’ Compensation Leave, and Shared Leave.
Track leave balances, intermittent leave usage, eligibility and expiration dates, and transitions between leave types.
Determine employee eligibility for applicable leave programs; accurately designate, track, and document leave usage in accordance with legal and policy requirements.
Accurately files worker’s compensation claims and follows through on paperwork in a timely manner.
Review, evaluate, and maintain medical certifications and related documentation to ensure completeness, timeliness, and compliance.
Coordinate with employees and healthcare providers to obtain required documentation supporting leave approval, return-to-work, light duty, and transitional work arrangements.
Communicate clearly, professionally, and compassionately with employees regarding medical certification requirements, deadlines, leave status, and return-to-work expectations.
Perform leave calculations to determine appropriate leave coding and system entries.
Collaborate with Payroll, Benefits, Risk Management, and other departments to ensure accurate coordination of leave, pay, and benefits.
Conduct audits of time reporting and leave calculations to identify and correct discrepancies.
Assist in the development, review, updating, and implementation of leave-related policies, procedures, and guidelines.
Develop and deliver training, written guidance, and consultation for managers and employees regarding leave administration and responsibilities.
Prepare and issue time-sensitive notices and notifications required under state and federal leave laws.
Advises managers on the interaction of leave laws with workers compensation, and short-term and long-term disability benefits.
Assists, as needed, in accommodation requests under the ADA.
Maintain confidentiality and ensure compliance with all applicable laws and regulations.