HR Benefits, Systems, and Compliance Specialist

Separation Solutions Enterprises Holding, LP•Willmar, MN

2d•$80,000 - $110,000•Hybrid

About The Position

We are seeking a highly organized, detail‑oriented HR professional to lead our benefits administration, oversee HR compliance, and serve as the internal subject matter expert for ADP. This role plays a pivotal part in safeguarding operational excellence, reducing organizational risk, and ensuring employees receive a seamless, high‑quality HR experience. The ideal candidate thrives at the intersection of analytical precision and people‑focused service. You’ll manage complex benefits processes, maintain accurate and compliant HR data, and support employees with clarity and care. If you enjoy a fast‑paced environment, take pride in accuracy, and are energized by improving HR systems and processes, this role will feel like a natural fit.

Requirements

Bachelor’s degree in HR or related field or 5+ years of HR experience with a strong focus on benefits and compliance in lieu of degree.
Deep knowledge in ADP (Workforce Now strongly preferred)
Must have strong knowledge of US based Benefits,including retirement benefits
Strong knowledge of U.S. employment laws and HR compliance requirements
Experience managing vendors, audits, and multi-state compliance
High attention to detail with strong analytical and problem-solving skills
Ability to operate independently in a fast-paced, performance-driven environment
Must be proficient in Microsoft Office
Works well under pressure
Excellent verbal and written communication skills
Some travel may be required

Nice To Haves

Familiarity with other ADP platforms (Celergo, WFMgr)
Bilingual (Fluent in another language addition to English)
ADP payroll experience
Able to balance strategic thinking with hands-on execution
SHRM-CP, SHRM-SCP, PHR or SPHR certification
Experience in a private equity-backed or high-growth environment
Proven track record of improving HR processes and systems

Responsibilities

Manage end-to-end benefits programs including health, welfare, retirement, and leave of absence
Partner with local HRBPs regarding employees’ benefits questions, eligibility, and enrollment events.
Facilitate annual open enrollment with local HR, including planning, communication, and execution
Partner with brokers and vendors to evaluate plan performance, cost, and competitiveness
Resolve complex employee benefit issues with a high level of service and responsiveness
Complete monthly self-bill invoices to be processed for payment and audit benefit invoices and payroll deductions for accuracy
Ensure compliance with all federal, state, and local regulations (e.g., FMLA, ADA, EEO, FLSA, ACA, COBRA, ERISA, Wage Reporting, etc.)
Assist with compliance reporting, including ACA filings, EEO‑1, and other required submissions.
Maintain and update policies, procedures, and required reporting
Support both internal and external audits and ensure documentation is accurate and audit-ready at all times; help implement corrective actions when needed.
Monitor regulatory changes and proactively recommend updates to HR policies and procedures.
Ability to serve as a secondary administrator and expert for the various HR systems.
Manage system configuration, data integrity, reporting, and process optimization
Partner with payroll and finance to ensure accuracy and alignment
Support lead system enhancements, implementations, workflow improvements, and troubleshooting
Identify and implement process improvements to drive efficiency and scalability
Develop and maintain SOPs for benefits, compliance, and HRIS processes
Provide reporting and analytics to support leadership decision-making
Act as a trusted resource for employees on benefits, policies, and HR processes
Deliver clear, concise communication and training on HR programs
Drive innovation and transformation in HR functions and processes, leveraging data insights to lead to profitable action.
Handle confidential matters with tact, professionalism, and discretion.

Benefits

Medical (4 plan options)
Dental (2 plan options)
Vision insurances
401K (match & fixed company contribution)
health savings and flexible spending accounts
company provided basic life insurance policy with the option of selecting additional voluntary life insurance for self, spouse or dependents
disability insurances (short-term policy is company paid & long-term is split between company and employee)
voluntary insurance plans for accident, critical illness and hospital indemnity
business and personal travel insurance
10 paid holidays
vacation time
sick time
employee assistance program
educational assistance program
referral bonus
bereavement leave