HR Benefits and Safety Manager

Mental Health Systems, Inc.•San Diego, CA

20d•Hybrid

About The Position

The Benefits and Safety Manager serves as a dual-function operational leader responsible for managing TURN’s employee benefits programs, HRIS benefits administration, and organizational health and safety compliance. This position anchors the HR Operations engine, ensuring benefit accuracy and employee support, while simultaneously maintaining compliance with Cal/OSHA, SB 553, workers’ compensation, injury reporting, safety training, and workplace safety protocols across all programs. This role requires deep ADP Workforce Now expertise, strong analytical and documentation discipline, and the ability to partner effectively with employees, program leadership, external vendors, and TURN’s Facilities and HR teams.

Requirements

Minimum 5 years of experience in HR, Benefits Administration, Safety, or related field.
Expert-level proficiency in ADP Workforce Now Benefits Administration (build, configuration, audits, OE setup).
Strong knowledge of Cal/OSHA, workplace safety requirements, and workers’ compensation processes.
Demonstrated ability to manage complex data, audits, and compliance documentation.
Excellent communication, customer service, and problem-solving skills.
Ability to maintain confidentiality and handle sensitive information.

Nice To Haves

Experience in behavioral health, healthcare, or multi-site nonprofit environments, preferred.
Professional certifications (PHR, SHRM-CP, CEBS, or safety certifications), preferred.

Responsibilities

Serve as TURN’s subject matter expert for ADP Workforce Now Benefits module.
Maintain all benefits plans, eligibility rules, rates, and configurations within ADP.
Oversee Open Enrollment build, testing, communications, and post-enrollment audits.
Validate payroll deductions, resolve discrepancies, and prevent duplicate deductions.
Reconcile benefit invoices monthly (medical, dental, vision, life, FSA, EAP, etc.).
Process qualifying life events, new hire enrollments, and terminations in accordance with plan rules.
Provide employee support regarding benefits, eligibility, claims, and vendor escalations.
Coordinate COBRA notifications with third-party administrators.
Ensure compliance with ACA, HIPAA, Section 125, and other federal/state regulations.
Manage the Injury and Illness Prevention Program (IIPP) and all written safety programs.
Oversee compliance with Cal/OSHA, SB 553 (Workplace Violence Prevention), Bloodborne Pathogens, Heat Illness, and other regulatory requirements.
Maintain OSHA 300, 300A, and 301 logs and submit reports as required.
Process and track workplace injuries, coordinate care with Concentra/TPA, and monitor work restrictions and modified duty.
Facilitate root-cause investigations and required documentation.
Conduct safety inspections, hazard assessments, and ergonomic evaluations.
Partner with Facilities on environmental safety, fire drills, and corrective actions.
Manage Safety Committee operations and reporting.
Track and manage mandatory health, safety, and compliance training via Relias.
Ensure all staff complete required annual and role-specific training.
Partner with program leadership to improve training completion rates.
Maintain Safety Data Sheets (SDS) and ensure access at all sites.
Support HR in evaluation cycles, onboarding compliance, and documentation integrity.
Provide first-level support for low-risk employee relations issues.
Support onboarding tasks including benefits orientation.
Manage leave of absence intake, tracking, and return-to-work coordination.
Manage accommodation requests and interactive process.
Maintain accurate employee files and compliance documentation.
Generate routine and ad-hoc HR reports, including benefits utilization and safety metrics.
Collaborate with HR Analyst and HR leadership on process automation and efficiency improvements.