HR Assistant

LIFEMOVES•Santa Clara, CA

5d•$23 - $34•Onsite

About The Position

LifeMoves is the largest and most effective provider of interim housing and services for homelessness in Silicon Valley since 1987. Our mission is to end homelessness by providing interim supportive housing, tailored services, and building collaborative partnerships. With over two dozen interim supportive housing communities and more on the way, LifeMoves gives our neighbors experiencing homelessness a temporary place to call home while providing intensive, customized case management through site-based programs and community outreach. The Human Resources Assistant provides essential administrative and operational support to the Human Resources function, ensuring the accurate, timely, and confidential execution of HR processes across the employee lifecycle. This role serves as a key point of coordination for HR activities, supporting onboarding, employee records management, employment verifications, HR systems, and day-to-day employee inquiries while maintaining compliance with organizational policies and applicable employment laws. The HR Assistant plays a critical role in enabling an effective and responsive HR department by managing routine HR tasks, supporting HR initiatives, and ensuring a positive employee experience. By handling administrative details with accuracy and discretion, the HR Assistant allows HR leaders and partners to focus on strategic, advisory, and employee-relations work that supports the organization’s mission, culture, and operational goals.

Requirements

High school diploma or GED required; associate’s degree or coursework in Human Resources, Business Administration, or a related field preferred.
One to two years of administrative experience, preferably in a human resources or people operations environment.
Working knowledge of basic HR practices, employment documentation, and confidentiality requirements.
Proficiency with Microsoft Office (Word, Excel, Outlook) and experience using HRIS or applicant tracking systems preferred.
Strong organizational, communication, and attention-to-detail skills, with the ability to manage multiple priorities and meet deadlines.

Responsibilities

Provide administrative support across the full employee lifecycle, including onboarding, offboarding, transfers, and employee status changes.
Maintain accurate and confidential employee personnel files and HRIS records in compliance with organizational standards and employment laws.
Coordinate and process new hire documentation, background checks, I-9 verification, and orientation scheduling.
Serve as a first point of contact for routine HR inquiries, escalating complex or sensitive matters appropriately.
Support payroll and benefits administration by preparing documentation, tracking changes, and coordinating with payroll or benefits vendors as needed.
Assist with recruitment activities, including posting job openings, scheduling interviews, and coordinating candidate communications.
Track and maintain HR metrics, reports, and documentation to support audits, compliance reviews, and internal reporting.
Support the administration of HR policies and procedures by ensuring consistent application and accurate communication.
Assist with employee engagement initiatives, training logistics, and HR-led programs or events.
Maintain strict confidentiality and professionalism when handling sensitive employee information and HR matters.