HR Assistant

Weston County Health Services•Newcastle, WY

10d

About The Position

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department. This role may assist with recruitment, onboarding, employee records management, compliance tracking, and other activities, as directed by the HR Director. The HR Assistant works closely with the HR Generalist to ensure smooth execution of HR processes and contributes to a positive employee experience. A strong focus on confidentiality, attention to detail, and willingness to learn healthcare-specific HR procedures is essential.

Requirements

High School Diploma or equivalent
2 years of experience working as an Administrative or Executive Assistant
Proficiency in Microsoft Office.
Adept at quickly learning and adapting to new software platforms, including HRIS, ATS, and other healthcare-related systems.

Nice To Haves

Prior experience working in an HR department.
Associate’s degree in HR, psychology, or related field.
Experience in a hospital or nursing home setting.
Experience in a critical access hospital and/or rural health clinic setting.

Responsibilities

Maintains accurate and up-to-date human resource files, records, and documentation.
Answers frequently asked questions from applicants and employees regarding standard policies, benefits, and hiring processes, referring to more complex inquiries to senior-level HR staff or management.
Maintains the integrity and confidentiality of human resource files and records.
Collaborate with HR Generalist on departmental projects and objectives.
Recruits, screens, and facilitate the hiring of qualified job applicants for open positions. Collaborates with departmental managers to understand skills and competencies required for openings.
Coordinate all onboarding activities including new hire orientation, drug screening, fingerprints, etc.
Track all employee training, ensuring timely completion.
Performs periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.
Provide first-line support for HR and low risk employee relations queries, including notetaking.
Provides clerical support to the HR department, including data entry, filing, and scheduling.
Follow the established chain of command when addressing concerns, escalating issues, or communicating with leadership, including bringing relevant matters to immediate supervisor.
The HR Assistant will actively learn from the HR Director about best practices in HR operations, employee relations, and leadership support. This includes understanding the Director’s HR philosophy and aligning with the department’s strategic direction.
Gain the ability to provide guidance and insight into best practices for hiring, screening, and employee relations, while respecting the autonomy of department leaders.
Participate in cross-training with the HR Generalist to ensure continuity of operations, shared knowledge, and mutual support across administrative and generalist functions.
Performs other duties, as assigned.