HR Assistant

Asbury Automotive • Baltimore, MD

19h • $30 - $35 • Onsite

About The Position

The Human Resources Assistant (HR Assistant) assists the Human Resources Manager with tasks pertaining to recruitment, selection, onboarding, training, and retention.

Requirements

• Bachelor’s degree in Human Resources, Business or related field
• At least 1 to 3 years of professional level experience
• Ability to maintain highly confidential information
• Excellent interpersonal, verbal and written communication skills
• Ability to working cross functionally up and down the organization with proven ability to build relationships, establish trust and credibility
• Work both independently and in a team, on multiple projects in a demanding, deadline driven environment
• Knowledge of the recruitment process is a plus

Nice To Haves

• Knowledge of the recruitment process is a plus

Responsibilities

• Communicates with applicants and new hires in a helpful and friendly manner
• Initiates, reviews, and tracks applicant background and drug screens
• Reviews job applications for thorough completion and communicates with Hiring Manager when applicants need to update their applications or if applicant does not qualify
• Conducts new hire orientation classes twice a week or as needed
• Assures that new hire and HR completes the I-9 process within compliance time frames
• Confirms new hire received a job description
• Communicates with Hiring Managers regularly to provide candidate updates of the background and drug screening
• Coordinates with Hiring Manager on orientation date for new hires and process onboarding details in the applicant tracking system
• Organizes pay plans, uniform deduction and other payroll forms for new hires and send to payroll after each orientation
• Submits new hire pay for Day 1 Orientation spreadsheet to payroll after each orientation
• Uploads new hire documents to electronic employee file
• Keeps orientation materials up to date and in stock weekly
• Maintains compliance on HR related documentation when uploading into MDS
• Coordinates with outer-lying payroll administrators on onboarding documentation to ensure timely compliance
• Provides new hire list for monthly sales training of new hires with Sales Trainer
• Tracks candidate status daily and provides updates to HR Manager and Hiring Manager daily
• Works with vendors to troubleshoot and/or provides fast response to candidates that need help with the background screening or drug test process
• Reviews negative background results and/or drug screen results and determines if results fall within company policies for employment
• Coordinate with outer-lying payroll administrators on onboarding documentation to ensure timely compliance
• Ability to operate under pressure in a high-volume office setting required
• Ability to work in a professional manner, exhibit a high level of confidentiality and integrity while handling sensitive matters
• Performs other related duties to benefit the mission/vision of the organization
• Must be committed to a culture of diversity and equality

Benefits

• Weekly pay
• Paid holidays & paid time off
• Paid training
• Stock Awards (select management and front-line team member’s eligible!)
• Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans
• Up to 12 weeks paid pregnancy leave (disability leave)
• Health savings account
• Flex spending accounts (tax free)
• Short-term and Long-term disability plans
• Life Insurance (Whole Life and Term)
• 401k with company match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees