HR Assistant - Office of Human Resources - UTK

University of Tennessee•Knoxville, TN

2d•$40,000 - $42,000•Onsite

About The Position

The HR Assistant functions as support to the Human Resources Office by answering incoming phone calls and directing them to the appropriate staff or office, assisting with new hire I9s, sorting and distributing mail, greeting visitors to the office, ordering supplies, keeping the lobby area clean and organized, providing administrative and financial support to the department.

Requirements

High School Diploma.
Two years of office/clerical experience.
Experience with Excel, Word and Outlook.
Knowledge of Microsoft Office suite specifically Excel, Word and Outlook.
Strong customer service skills.
Outstanding communication, interpersonal and organizational skills.
Ability to perform tasks independently and efficiently under strict deadlines and to be self-motivated.
Ability to collaborate effectively with campus partners and visitors.
Ability to follow detailed instructions.
Ability to operate with professionalism, integrity and discretion to maintain confidentiality and handle sensitive information.

Nice To Haves

Experience in a Human Resources office.
Experience with I-9 processing and documentation.
HRIS experience.
Knowledge of Oracle Cloud ERP systems.

Responsibilities

Receive and direct calls for the human resources office staff.
Provide basic information regarding job application status and troubleshooting assistance.
Monitor, triage, and respond to departmental emails.
Assist visitors applying for jobs within the university at in-person kiosks.
Maintain I-9 calendar, complete new hire I-9 forms and verify documentation presented.
Schedule meetings and manage room reservations.
Open and close the office and maintain lobby.
Perform administrative functions to support department staff.
Provide back up for ledger reconciliation, accounts receivable functions and invoice processing.
Complete annual reports and surveys.
Assist with HR event planning.