HR Coordinator - Office of Human Resources

Join our team of difference makers•Azusa, CA

12d•$24 - $27

About The Position

APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and one another. The HR Coordinator is a key part of the Human Resources team, entering and managing electronic employment records for HR. This position is responsible for entering, auditing, and monitoring employee records related to all university faculty, staff, and adjunct faculty in compliance with legal requirements related to hiring and terminations and with departmental procedures relative to handling confidential personnel records. This person will work independently as a Human Resources Information Systems (HRIS) liaison and a subject matter expert in complex technical HR systems, and will assist others within and outside the department with their HRIS needs.

Requirements

Bachelor's Degree or equivalent work-related experience.
Three to five years of related experience.
Strong attention to detail.
Ability to perform data entry with a high rate of speed and accuracy.
Advanced research skills in PeopleSoft and other HRIS systems.
Ability to communicate effectively with internal and external professionals at all levels.
Ability to train HR colleagues and other department liaisons in HR systems use and procedures.
Ability to handle multiple tasks and responsibilities with minimal supervision.
Strong interpersonal, collaborative, organizational, and problem-solving skills.
Ability to effectively present information and respond to questions.
Ability to work under pressure and meet deadlines with a high degree of initiative, good judgment, priority setting, and decision-making.
Ability to analyze and interpret complex data in various types of reports.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to counsel and provide customer service to employees.
Ability to strategize, develop, and manage projects and processes.
In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.
Proficient in Microsoft Word and Excel, Google Apps.
Adept with HRIS systems or similar data systems.

Nice To Haves

Experience in higher education with HRIS or other data entry with an HCM system preferred.
Experience with PeopleSoft, ADP Vantage, HappyFox, Jira, and/or SQL a plus.

Responsibilities

Responsible for managing all aspects of employee personnel files; ensure that all information is accurately captured and properly stored in HRIS, and manage authorized access.
Collaborate with the Talent Acquisition team on hires, promotions, and transfers, managing the HR roles in the applicant tracking and onboarding system.
Work independently to process and analyze employee information by using HRIS.
Enter, audit, and monitor HR data for accuracy, completeness, and consistency.
Process all employee and organizational changes; investigate and resolve data integrity issues.
Provide timely and effective communication with departments related to employee documents, processes, and end-user requests.
Responsible for creating a work environment that protects data confidentiality.
Responsible for requests from the Duplicate Committee with regard to data in the HRIS system.
Enter faculty and adjunct faculty employment contract data into the HRIS system.
Partner with IT as needed on special system initiatives.
Serve as subject matter expert for I-9 verification, training designees, and oversee the process in new employee orientation, including collecting documentation and managing the E-Verify electronic process.
Provide exit packets for faculty and staff separating from the University.
Respond to confidential inquiries from the Office of General Counsel and collaborate on subpoena requests.
Collect appropriate documents and meet with employees and background investigators for personnel file review.
Respond to HRIS email account and online (e.g., HappyFox) customer service work requests in a timely manner.
Regular, punctual attendance as required by the supervisor based on department needs.
Develop user procedure guidelines and documentation.
Manage Formstack and Dropbox Sign processes for all electronic faculty and adjunct faculty employment contracts.
Manage PeopleSoft testing, adding job codes, combo codes, and security tree as needed.
Serve as the HRIS primary contact for Payroll colleagues and the end-user population.
Train HR staff members and representatives of other departments on new processes/functionality and in the processing, retrieval, and interpretation of data from automated systems.
Act as a liaison with IT in identifying and correcting problems relating to electronic Human Resources files.
Collaborate with Payroll on any contract changes, payroll deadlines, and employee needs.
Set up and work remotely when required.
Analyze and report the need for system enhancements or customizations to improve functionality and/or workflow.
Serve as a subject matter expert for HRIS systems capabilities (e.g., PeopleSoft, ADP Vantage).
Electronically file various employment records into the appropriate personnel files.
Respond as appropriate to requests from internal and external customers for verifications of employment and other employment-related information.
Perform special projects and assignments as assigned by the supervisor.