HR Assistant

DOCTORS HEALTHCARE PLANS, INC.•Coral Gables, FL

16d

About The Position

Provides administrative and operational support to the Human Resources Department to ensure efficient delivery of HR services. Assists in maintaining employee records, supporting the recruitment and onboarding process, coordinating HR communications, and assisting with benefits, payroll, and compliance-related activities, as well as other office/administrative tasks as assigned.

Requirements

Associate’s degree preferred but not required.
A minimum of one to two years of experience in human resources or administrative support, preferably within a healthcare industry.
Knowledge of employment laws and HR best practices strongly preferred.
Experience with HRIS, payroll, or applicant tracking systems is a plus.
Outstanding oral and written communication skills.
Proficient in MS Word, Excel, and PowerPoint

Responsibilities

Provide day-to-day administrative support to the Human Resources Department.
Assist in recruitment efforts including posting job openings, scheduling interviews, conducting reference checks, and maintaining applicant tracking records.
Prepare and process onboarding documentation for new hires, including background checks, employment verifications, and new hire orientation materials.
Maintain accurate and up-to-date employee personnel files, ensuring compliance with company policies and federal/state regulations.
Support the administration of employee benefits such as health insurance, leave of absence, and retirement plans.
Assist with payroll processing by collecting, verifying, and submitting employee time records and changes.
Prepare HR-related reports, correspondence, and communications as requested by management.
Maintain and update HR databases and systems, ensuring data accuracy and integrity.
Assist with employee engagement activities, training coordination, and performance management processes.
Handle general HR inquiries from employees and direct them to the appropriate HR staff as needed.
Support compliance with labor laws, company policies, and procedures.
Perform other duties and special projects as assigned by the Human Resources Manager, including but not limited to, assisting with miscellaneous office/administrative tasks.