HR Assistant

DELAWARE GUIDANCE SERVICES FOR CHILDREN•Dover, DE

7d•Hybrid

About The Position

The Human Resources Assistant will directly assist the HR Department with a wide range of administrative duties and functions related to HR compliance, recruiting, payroll, onboarding/ orientation, and employee benefits. Confidentiality is of the utmost importance.

Requirements

Associates degree or 2+ years professional experience
Proficient in Microsoft Office and internet applications
Ability to prioritize tasks and handle multiple assignments simultaneously
Ability to maintain confidentiality

Nice To Haves

Bachelor’s degree
Administrative experience

Responsibilities

Maintain all personnel records in compliance with company & federal policies and procedures, including opening and closing of personnel files, completing employee changes, requesting & tracking new documentation as needed to keep personnel file up-to-date
Monitor HR Mailbox ensuring that all requests are actioned within 24 hours
Maintain the highest level of confidentiality, and understand its importance
Process all new hire paperwork, complete all verifications and background screenings
Creation and distribution/mailing of new hire and separation letters
Perform verification of employment duties for DGS and outside organizations
Update HR databases with new employee information, including pay information and other pertinent employee data
Input and update employee records in EHR
Review, process, and submit Status Change Forms to all necessary internal staff
Support onboarding process to ensure that all required employment documents are completed, processed, and filed in the designated location (e.g., personnel file)
Conduct exit interviews in accordance with standard policy and practice
Process all employee changes and terminations through HRIS and administer COBRA
Reset employee passwords to HRIS, as needed
Complete requests from outside agencies for employment related data
Assist in filing HR related documents within HRIS
Support with internal staff privileging, corresponding with clinicians, and maintaining and updating privileging files
Track & maintain clinical licenses, DEAs, CSDs, CEUs, CMEs and malpractice insurance certification in CSEC Staff Files
Maintain and track employee trainings and professional development
Uphold professional standards of treatment and the mission of the organization
Maintain a quality code of conduct, ethics and professionalism
Provide goal-directed and team-oriented services
Communicate effectively and professionally with all stakeholders