HR Assistant

RiverStone Health•Billings, MT

1d•$20 - $25•Onsite

About The Position

The HR Assistant performs a variety of duties that will provide general support for the HR team, as well as providing general assistance to employees with questions for Human Resources. The HR Assistant provides guidance to employees on general human resources support including, onboarding/recruitment; processes employee changes; assembles personnel and medical files; assists with backup for payroll; and other HR duties as needed.

Requirements

High school diploma or equivalent.
One year of Human Resources experience and familiarity with state and federal law.
Any combination of experience, education, and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.
Enhanced knowledge of HR Information Systems (HRIS)
Computer literacy, in Microsoft O365 Suite
Knowledge of modern office procedures, practices, and equipment
Ability to maintain a calm and positive demeanor during difficult interactions
Ability to display non-judgmental and empathetic listening skills
High degree of detail-oriented skill level
Knowledge and understanding of the importance of confidentiality.
Ability to work collaboratively and maintain a positive work environment.
Ability to be self-motivated.
Provide Customer Service Excellence to RiverStone Health’s customers, including patients, clients, family members, visitors, medical staff, and co-workers
Doing things right the first time
Making people feel welcome
Showing respect for each customer
Anticipating customer needs and concerns
Keeping customers informed
Helping and going the extra mile
Responding quickly
Protecting privacy and confidentiality
Demonstrating proper telephone etiquette
Taking responsibility for handling complaints
Being professional
Taking ownership of your attitude toward Service Excellence

Nice To Haves

Bachelor’s degree
SHRM Certified Professional (CP) or HRCI Professional in Human Resources (PHR)
Experience working with Ultimate Kronos Group (UKG) or comparable HRIS
Knowledge of UKG workflows, configuration, and report generation
Experience working in a customer service environment

Responsibilities

Verify computer data entries of new employee files and changes in existing employee files (Ultimate Kronos Group/UKG).
Maintain employee files for record and retention keeping.
Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.
Process Personnel Action Notice (PAN form) for employee status, wage, terminations and supervision changes.
Responsible for tracking and updating employee files and UKG licenses and years of service information.
Assist with scheduling or conducting new employee orientations.
Assists with onboarding of new hires including processing documents for E-Verify, background checks, and for creation of employee records.
Verify adherence to policies and procedures as well as applicable laws and regulations.
Completion of employment verifications, including verbal VOE’s for employment, bank loans, child support, etc.
Conduct pre-employment reference checks via phone or email for all new employees.
Confer with the CPO, HR Manager and outside auditors on annual audit requests, reports and inquiries.
Provides support to RiverStone Health Recruitment team
Assists with setting up HR Orientation conference room and other conference rooms as needed for interviews and HR functions.
Orders supplies as needed for the HR team.
Complete special reports and other documentation as necessary.
Attends trainings and conferences necessary for the department.
Perform other duties as assigned in support of RiverStone Health’s mission and goals.