HR Administrative Specialist, Human Resources Department

Stearns County MN•St. Cloud, MN

23h•$24 - $29•Hybrid

About The Position

Human Resources is seeking a highly engaged office support professional with strong communication skills and confidence using modern workplace technology including the Human Capital Management (HCM) system Workday to deliver responsive customer service. The ideal candidate is detail‑focused, adaptable, exceptionally organized and focused on customer service. If you are self‑motivated, thrive in a dynamic environment, and enjoy variety in your work, this may be your next opportunity in public service. Stearns County employs nearly 1,000 dedicated employees whose contributions advance our mission and values every day. As an HR team, we strive for excellence, collaboration, and timely service to ensure that working at Stearns County is a positive and rewarding experience. Position Objective To provide quality and consistent administrative support and focused internal and external customer service that contributes to the commitment to the County’s mission and values. This position supports recruitment and selection activities, maintains accurate electronic personnel records, manages digital file workflows, and assists employees and the public by responding to inquiries with professionalism.

Requirements

High School graduate or equivalent
One year of post-secondary education and two years of progressively related experience OR four years of progressively related experience (HR education or experience preferred)
Experience using Microsoft Office Suite

Nice To Haves

Knowledge of standard office practices, procedures and technology.
Knowledge of English grammar, punctuation, and vocabulary.
Skilled in the use of office technologies.
Ability to organize and prioritize work in a timely manner.
Ability to process information with attention to detail.
Ability to establish and maintain electronic filing systems.
Ability to make decisions in accordance with policies and regulations.
Ability to quickly learn and adapt to new software systems and technologies.
Ability to work independently as well as part of a team on a variety of assignments.
Ability to handle sensitive information with a high degree of confidentiality, discretion, and sound judgment.
Ability to effectively communicate verbally and in writing.

Responsibilities

Supports the recruitment lifecycle by leveraging the County’s digital applicant‑tracking system (Workday). Creates, updates, and posts job announcements across approved platforms, reviews system reports for accuracy, builds online interview schedules, prepares interview materials, and coordinates interview logistics across in‑person, phone, and virtual formats to support an efficient hiring process.
Delivers front‑desk and quality customer support services by assisting internal and external customers in person, by phone, through virtual platforms, and via email. Provides timely assistance and information across a wide range of inquiries, including communicating with job applicants about their application status, next steps, and available employment opportunities.
Coordinates pre-employment processes by managing applicant testing, initiating and monitoring background and reference checks, and maintaining accurate electronic records to support timely and informed hiring decisions.
Assists with employee onboarding and offboarding by preparing status change notifications and tracking required tasks and forms to ensure compliance.
Prepares and indexes personnel records and forms into the electronic filing system to provide accurate and accessible records.
Provides general HR administrative support, including processing mail, completing employment verifications, disseminating information, and monitoring and responding to inquiries received through HR email and fax mailboxes.
Provides administrative support to business partners daily, responding to inquiries, drafting communications, preparing reports, and ensuring accuracy and organization in all deliverables.
Coordinates and organizes the Employee Recognition Awards Program.
Provides administrative support for employee-related functions, job fairs, special events, and community engagement activities.
Coordinates fingerprinting process for required staff ensuring adherence to State of MN policy and procedures.
Reserves meeting rooms and prepares work orders and notifies attendees of meetings.
Responsible for special projects as assigned.
Attends work regularly and in a timely manner.
Performs other duties as assigned or apparent.