HR Administrative Coordinator

24 Hour Home Care - Corporate Division•Newberg, OR

5h•$25 - $25•Hybrid

About The Position

The HR Administrative Coordinator plays a key role in supporting the caregiver lifecycle with a primary focus on onboarding, hiring administration, and day-to-day HR coordination. This role ensures caregivers are welcomed, prepared, and supported as they begin their journey with us, while also providing essential administrative support to HR Operations. This position supports our mission to remove barriers so people with intellectual and developmental disabilities can discover their best selves, by helping ensure the caregivers who support them are set up for success from day one. This is a non-exempt position and is eligible for overtime in accordance with applicable wage and hour laws. This is a hybrid position, coming into the Newburg office 4 days per week.

Requirements

High school diploma or equivalent required
At least 18 years of age
Strong organizational and time-management skills
Clear written and verbal communication skills
Proficiency with basic computer applications (email, word processing, spreadsheets)
Ability to handle confidential information with discretion
Ability to multi-task, prioritize, and remain flexible in a fast-paced environment
Ability to pass a background check
Ability to manage high-volume administrative work with professionalism
Respond to emails and phone calls within 24 business hours
Demonstrate sound judgment, patience, and maturity in time-sensitive situations
Accept coaching and supervision
Work collaboratively as part of a team
Complete assigned tasks accurately and on time
This role may require sitting, standing, and working at a computer for extended periods
Occasional flexibility in scheduling may be required to support onboarding and orientation needs

Nice To Haves

Spanish Bilingual strongly preferred but not required

Responsibilities

Coordinate and manage the onboarding process from offer acceptance through orientation completion
Prepare, distribute, and track onboarding documentation and hiring requirements
Schedule orientations, trainings, interviews, and other hiring-related appointments
Serve as a primary point of contact for new hires, responding to questions and providing guidance
Maintain accurate onboarding checklists, files, and records
Ensure onboarding timelines are met and documentation is completed accurately and on time
Assist with job postings and applicant tracking
Screen applications and coordinate candidate communications
Schedule and conduct interviews, supporting hiring logistics during high-volume periods
Provide administrative support to the HR Operations Manager
Assist with employee record maintenance, data entry, audits, and reporting
Support HR projects, process improvements, and compliance-related tasks
Assist with general employee lifecycle tasks as assigned