HR Administrative Assistant

KSI • Cedar Rapids, IA

1d • Onsite

About The Position

Beams, LLC is a shared services company that supports a family of companies originated in the steel erection business. From business strategy to marketing, recruitment, risk management, safety and human resources, they are proud to be the beams their companies lean on for support, strategy and solutions. We are partnering with the leadership team at Beams to assist in their search for a for a proactive, detail-oriented Administrative Assistant to keep their office running smoothly while assisting the HR Director, Safety Director, and COO with confidential tasks including assisting with recruitment, onboarding, benefits administration, safety/risk management, safety prequalification, and other duties as assigned. Because the phone system is automated, this support role focuses more on greeting visitors, opening daily mail, and completing administrative projects. This is an excellent opportunity for someone who enjoys helping others, staying organized, and learning how HR and Safety operations work inside a growing company.

Requirements

• High school diploma or equivalent (Associate/Bachelor’s degree preferred)
• Prior office, administrative, or customer-service experience preferred
• Proficiency in Microsoft Office
• Strong communication and organizational skills
• Highly trustworthy, organized, and great with details
• Ability to maintain confidentiality at all times
• Positive, helpful attitude — willing to “pitch in” wherever needed

Nice To Haves

• Interest in HR, business, or safety/risk management
• Basic understanding of HR processes or employment law (not required)

Responsibilities

• Greet visitors and manage front-desk activity
• Open and sort incoming mail and deliveries
• Assist with general office administrative duties for the office and COO
• Prepare HR documents such as employment contracts and termination paperwork
• Support benefits administration
• Support safety and risk-management documentation and tracking
• Maintain pre-qualification portals for various companies
• Assist with claim reporting and insurance documentation
• Complete additional projects as needed

Benefits

• Competitive pay
• Health insurance, PTO, 401(k), Dental, Vision, Life, STD, LTD, Accident, and Critical Illness coverage.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED