HR Administrative Assistant

Tennessee Grasslands LLC•Gallatin, TN

1d•Onsite

About The Position

We’re seeking a highly organized, detail-oriented HR Administrative Assistant to support the daily operations of our People & Culture department. This role is ideal for someone who enjoys administrative work, thrives on accuracy and follow-through, and takes pride in supporting employees through important life and workplace events. You’ll play a key role in keeping HR processes compliant, organized, and employee-focused—particularly around leave administration, workers’ compensation documentation, and regulatory tracking.

Requirements

1–3 years of administrative experience; HR, leave administration, or hospitality experience preferred
Working knowledge of FMLA, workers’ compensation, and employee leave processes preferred
Strong organizational skills with exceptional attention to detail
Professional, approachable, and service-oriented communication style
Ability to handle sensitive and confidential information with discretion
Strong written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook); HRIS experience a plus
Ability to prioritize, multitask, and meet deadlines in a fast-paced environment
High level of integrity, accountability, and teamwork

Nice To Haves

HR, leave administration, or hospitality experience
Working knowledge of FMLA, workers’ compensation, and employee leave processes
HRIS experience

Responsibilities

Serve as the first point of contact for employee questions, directing inquiries appropriately
Assist with onboarding and orientation for new hires, including paperwork, I-9s, and system setup
Maintain accurate, up-to-date, and confidential employee files (paper and electronic)
Support recruiting efforts by scheduling interviews, communicating with candidates, and assisting with job postings
Administer and track FMLA, ADA, and other leave-related documentation, ensuring timely paperwork, notices, and recordkeeping
Assist with workers’ compensation claims administration, including incident documentation, claim reporting, follow-ups, and coordination with managers, insurance carriers, and medical providers
Track employee acknowledgements, policy sign-offs, certifications, and compliance-related documentation
Help coordinate training sessions, meetings, and employee communications
Assist with employee recognition programs, engagement initiatives, and internal communications
Support benefits administration tasks, including documentation, employee questions, and open enrollment preparation
Perform general administrative duties such as data entry, reporting, filing, calendar management, and correspondence
Maintain strict confidentiality and professionalism in all employee-related matters