HR Administrative Assistant / Contract Administrator

CP Flexible Packaging•York, PA

About The Position

C-P Flexible Packaging is a successful and fast-growing essential manufacturing company that uses an impressive array of digital pre-press and wide-web flexographic printing capabilities and extrusion and adhesive laminators to produce creative flexible packaging solutions for our customers. With a primary focus on serving the food industry, C-P specializes in roll stock, pouches, re-sealable packaging and shrink sleeves. With 9 current locations across North America and growing, C-P Flexible Packaging is one of the top 25 flexible packaging companies in the U.S.. Job Summary : We are seeking a detail-oriented and organized HR Administrative Assistant to join our team and provide essential support in both HR-related tasks and front desk duties. The ideal candidate will possess strong communication skills, a friendly demeanor, and a proactive approach to handling administrative responsibilities. This role requires the ability to multitask efficiently while maintaining a high level of professionalism and confidentiality.

Requirements

High school diploma or equivalent; associate’s degree or higher is a plus.
Proven experience in administrative roles, preferably in HR or a front desk setting.
Strong organizational skills and attention to detail.
Excellent verbal and written communication abilities.
Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to maintain professionalism and a positive attitude in a fast-paced environment.
Demonstrated customer service skills and a friendly demeanor.
Ability to handle confidential information with discretion.
Sitting for extended periods of time
Dexterity of hands and fingers to operate a computer keyboard, mouse, and other computing equipment.
The employee frequently is required to talk and hear.
The employee is occasionally required to reach with hands and arms.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Responsibilities

Greet visitors, clients, and employees with a welcoming attitude and provide excellent customer service.
Manage incoming calls and direct them to the appropriate personnel or department.
Maintain the tidiness and organization of the reception area.
Handle incoming and outgoing mail, packages, and deliveries.
Coordinate scheduling of meeting rooms and assist with setting up for meetings as needed.
Manage and update location phone listing as needed.
Assist the HR, Finance, and Procurement departments with various administrative tasks, such as filing, data entry, and maintaining records.
Assist leaders with preparing NDAs, consulting agreements, etc. including conducting initial review of documents for errors and/or omissions.
Assist the HR department with phone screens and scheduling interviews.
Assist in coordinating employee events, training sessions, and workshops.
Support safety-related administrative tasks.
Maintain clear and effective communication with internal and external stakeholders.
Respond to general inquiries from employees, clients, and visitors, and direct them to the appropriate resources.
Collaborate with various departments to facilitate efficient cross-functional communication.
Handle sensitive information with the utmost confidentiality and discretion.
Ensure compliance with company policies and procedures, as well as legal requirements related to HR practices.
Provide occasional support to other administrative functions as needed.