HR Administrative and Onboarding Assistant

Quanta Services • Caldwell, ID

1d

About The Position

Probst Electric is looking for a detail-oriented and proactive HR Administrative and Onboarding Assistant to join our Human Resources team. This role is critical in ensuring a smooth and efficient onboarding experience for new hires, supporting both administrative processes and employee engagement from offer acceptance through Day One. Be part of a collaborative HR team dedicated to improving employee experience. Opportunity to contribute to process enhancements and onboarding best practices.

Requirements

• High school diploma or equivalent.
• Minimum 2 years of administrative or HR support experience.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite; experience with HRIS systems preferred.
• Excellent communication skills and ability to manage sensitive information professionally.

Nice To Haves

• Bilingual (Spanish/English).
• HR certification
• Experience in utility construction or similar industry.

Responsibilities

• Coordinate and execute onboarding tasks, including pre-employment screenings, background checks, and paperwork completion.
• Maintain accurate and timely entry of new employee data into HR systems (e.g., JD Edwards, iCIMS).
• Communicate with new hires to guide them through onboarding steps and resolve inquiries promptly.
• Collaborate with recruiters and hiring managers to confirm start dates and ensure readiness for Day One.
• Prepare and organize onboarding documentation and employee files in compliance with company SOPs.
• Support HR Director and HR team with administrative needs and department priorities.
• Coordinate department meetings, including scheduling, agenda prep, and follow‑up on action items.
• Manage and track HR department projects, ensuring progress updates, timelines, and completion of deliverables.
• Support HR projects related to onboarding improvements and employee experience initiatives.
• Uphold confidentiality and integrity of HR records at all times.

Benefits

• Earn top‑tier wages with additional per diem and travel pay when eligible.
• Enjoy exceptional benefits , including medical, dental, vision, life insurance, and a 401(k) with a strong company match .
• Be part of an industry‑leading safety culture , strengthened by Quanta Services’ unwavering commitment to safety and its world‑class national training network.
• Access unlimited career growth opportunities and advance your future within the expansive Quanta family of companies .

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees