HR Admin & Office Manager

Monograph•Phoenix, AZ

1d•$60,000 - $70,000•Onsite

About The Position

Look around you today, every store, home, hospital, school, was made possible by the coordination of architects and a team of professionals. They are charged with the responsibility of creating our shelters and yet, they are left with nothing more than Excel to manage their work. We're here to change that. What is Monograph? Monograph is a firm performance management platform for architecture and engineering practices. Firms use Monograph to make quick and confident decisions about budgeting and resources to drive their practices forward. Why Work at Monograph? People first: Core to the team, we believe in people first, curiosity, and empathy. You'll be a culture ambassador and deploy your genuine value for relationships to drive success and happiness. Build a company that will redefine architecture: Project management is just the beginning...we have big ambitions to help facilitate the entire design process from becoming the document source of truth to coordinating with consultants. You can shape the future of building design. Work with some of the best product people in the world: We’re an innovative team of highly productive individual contributors with a strong design background. You will be doing some of the best work of your life. The Role We’re looking for a highly organized and detail-oriented HR Administrator & Office Manager to support our People team and serve as a key operational partner for our Tempe office. This role is ideal for someone who thrives in structured environments, enjoys building efficient processes, and takes pride in delivering a seamless employee experience through strong execution behind the scenes. You’ll play a critical role in supporting HR operations, maintaining compliance, and ensuring our systems, documentation, and workflows run smoothly. You’ll also act as a reliable onsite resource and point of contact for employees, helping keep our office organized, functional, and welcoming. You’ll report directly to the VP of People and collaborate cross-functionally across the organization.

Requirements

Have 2–4 years of experience in HR, People Operations, or Office Management in a fast-paced environment
Are exceptionally organized and detail-oriented, with a strong focus on accuracy and follow-through
Enjoy creating structure and improving processes to drive efficiency
Are comfortable working across multiple systems and tools, and eager to learn new technologies
Are a clear and professional communicator, both written and verbal
Handle sensitive information with discretion and sound judgment
Thrive in an onsite role and enjoy being a dependable, go-to resource for employees
Take pride in supporting teams and creating a well-run, organized workplace

Responsibilities

Maintain accurate and up-to-date employee records and documentation, including employee folders and HRIS systems
Manage and optimize workflows within our HR tech stack (Justworks, Deel, Lattice, Slack, Google Workspace, Zoom, Greenhouse)
Draft and process offer letters and support general HR documentation needs
Assist in updating and maintaining company policies and internal documentation
Identify opportunities to improve efficiency across People processes and systems
Coordinate onboarding logistics to ensure a smooth and consistent new hire experience
Manage new hire documentation, including I-9 completion and system setup
Partner with IT and internal teams on equipment coordination and access
Support offboarding processes, ensuring proper documentation, communication, and system updates
Support multi-state compliance efforts by maintaining accurate records and tracking requirements
Serve as a day-to-day administrator for our PEO, ensuring data accuracy and timely updates
Assist with audits, reporting, and documentation as needed
Act as a primary point of contact for employee questions related to HR processes, tools, and policies
Provide timely, professional, and discreet support to employees and managers
Escalate sensitive matters appropriately while maintaining confidentiality
Support candidate coordination, including scheduling and onsite logistics
Help deliver a smooth and organized candidate experience
Serve as the onsite point of contact for office operations, including coordination with WeWork and building management
Help maintain a clean, organized, and functional office environment
Support logistics for onsite meetings, team gatherings, and office needs
Assist with planning team events, recognition efforts, and internal initiatives
Support company-wide programs that enhance employee engagement and connection
Partner with the VP of People on key initiatives, including engagement surveys, internal communications, and process improvements