HR & Admin Assistant

Billor•Raleigh, NC

13d

About The Position

About the role We are seeking a highly motivated and organized HR & Admin Assistant to join our team. This entry-level position is perfect for a quick-learning individual who is eager to enter the corporate world and gain foundational experience across human resources, executive support, and general office administration in a high-volume, mission-driven environment. Responsibilities Human Resources (HR) Support Recruitment Support: Schedule interviews, coordinate candidate communication, manage interview logistics, and maintain the Applicant Tracking System (ATS). Onboarding & Offboarding: Prepare new hire packets and materials; assist with administrative tasks during employee exit processes. HR Documentation: Maintain digital employee files, assist with the organization of HR policies, and update HR templates and forms as needed. Data & Presentation: Assist the HR team in gathering data for performance reviews and development initiatives. Design and refine professional presentations (using PowerPoint) for company-wide updates and internal training sessions, and occasionally assist in presenting materials. Compliance: Support the HR team in organizing training materials related to legal compliance and company policy. Executive and Administrative Suppor t Executive Scheduling: Manage and maintain the CEO's calendar, including scheduling internal and external meetings, managing travel logistics, and prioritizing appointments. Office & Cafe Management: Serve as the primary point of contact for office supplies, equipment maintenance, and vendor communication. Manage and order supplies, inventory, and equipment for the company cafe and kitchen. General Office Assistance: Handle incoming correspondence, assist with filing, prepare meeting rooms, and ensure the office environment is organized and functions smoothly. Project Assistance: Assist the CEO and other leadership with ad-hoc administrative projects and tasks as required. Requirements High School Diploma or equivalent required. Associate's or Bachelor's degree preferred. Proven ability to manage multiple priorities simultaneously in a high-volume, fast-paced environment. Excellent written and verbal communication skills; ability to interact professionally with all levels of staff and external partners. A proactive, helpful, and positive attitude with strong attention to detail. Ability to absorb new processes, platforms, and information rapidly. Strong Google Suite skills. Slides, Docs, Sheets, and Calendar. Fluency in English is required. Spanish or Portuguese is a plus. 0-2 years of professional administrative or office experience.

Requirements

High School Diploma or equivalent required. Associate's or Bachelor's degree preferred.
Proven ability to manage multiple priorities simultaneously in a high-volume, fast-paced environment.
Excellent written and verbal communication skills; ability to interact professionally with all levels of staff and external partners.
A proactive, helpful, and positive attitude with strong attention to detail.
Ability to absorb new processes, platforms, and information rapidly.
Strong Google Suite skills. Slides, Docs, Sheets, and Calendar.
Fluency in English is required.
0-2 years of professional administrative or office experience.

Nice To Haves

Spanish or Portuguese is a plus.

Responsibilities

Schedule interviews, coordinate candidate communication, manage interview logistics, and maintain the Applicant Tracking System (ATS).
Prepare new hire packets and materials; assist with administrative tasks during employee exit processes.
Maintain digital employee files, assist with the organization of HR policies, and update HR templates and forms as needed.
Assist the HR team in gathering data for performance reviews and development initiatives.
Design and refine professional presentations (using PowerPoint) for company-wide updates and internal training sessions, and occasionally assist in presenting materials.
Support the HR team in organizing training materials related to legal compliance and company policy.
Manage and maintain the CEO's calendar, including scheduling internal and external meetings, managing travel logistics, and prioritizing appointments.
Serve as the primary point of contact for office supplies, equipment maintenance, and vendor communication.
Manage and order supplies, inventory, and equipment for the company cafe and kitchen.
Handle incoming correspondence, assist with filing, prepare meeting rooms, and ensure the office environment is organized and functions smoothly.
Assist the CEO and other leadership with ad-hoc administrative projects and tasks as required.