Household Operations Manager & Family Assistant

Sage Haus•Harding Township, NJ

13d•$70,000 - $70,000

About The Position

We are a busy, professional family who values both our careers and our time together. Our jobs are fast-paced and demanding, requiring us to balance multiple responsibilities throughout the day. We need someone who can step in and seamlessly manage all aspects of our home life. We understand the importance of quality family time and strive to create an environment where we can unwind and connect at the end of each day. We are looking for someone who is not only a skilled house manager but also able to provide reliable care and support, helping us manage both family logistics and household operations. Additionally, we seek someone who can offer meaningful support in caring for our child, ensuring their needs are met with attention and care. We are seeking a reliable, proactive, and highly organized individual who can take the reins and handle everything from household tasks to family schedules. Our home is a place of both activity and calm, and we need someone who can manage the busy while allowing us to focus on our work and personal time. You will be an essential part of our family, taking care of the details so that we can focus on what matters most: our work and our time together. We believe in building strong, lasting relationships and are looking for someone who will integrate smoothly into our family, helping us navigate the day-to-day with professionalism, reliability, and a proactive mindset. If you are someone who takes pride in maintaining an organized environment, who anticipates needs before they arise, and who enjoys taking ownership of both household operations and family support, we would love to have you join us.

Requirements

Maintain a smoke-free environment.
Reliable transportation required; mileage reimbursement will be provided at the standard IRS rate for errands conducted using your personal vehicle.
Comfortable using technology and familiar with communication and task management apps, such as WhatsApp.
Ability to travel domestically and internationally, approximately 4 times per year for 1-2 weeks each trip (flight, lodging, meal expenses covered).
Must have a valid passport and clean driving record.
Willing to sign Non-Disclosure Agreement (NDA) and maintain the highest level of discretion and confidentiality at all times.

Nice To Haves

CPR certification preferred.
Experience using the Olive app a plus

Responsibilities

Maintain robust organization systems for household (closets, pantry, storage, etc.)
Reset and tidy rooms daily; ensure the home is prepped for daily cleaning services and manage the scheduling of ongoing specialty seasonal cleanings
Coordinate with vendors (cleaners, landscapers, contractors) to schedule interior and exterior maintenance
Prepare for and plan family events, holidays, and guest stays
Handle seasonal clothing swaps and wardrobe rotations
Supervise the housekeeper and coordinate dry cleaning pickup/drop-off
Manage all household inventory (groceries, toiletries, supplements, cleaning supplies)
Oversee weekly grocery shopping and coordinate with the chef
Ensure pantry and fridge organization, remove expired food
Handle package sorting, mail management, and returns
Run household errands such as dry cleaning and gift shopping
Coordinate with the chef for weekly meal prep and grocery needs
Shop for groceries at various local markets and ensure all food meets family’s nutritional standards. Experience using the Olive app a plus
Prepare school lunches and assist with light meal prep as needed
Maintain kitchen organization, including inventory management and cleanliness
Oversee laundry coordination and ensure clothes are put away properly
Maintain organization in laundry areas and develop organization systems for the house cleaner
Manage seasonal linens and coordinate dry cleaning of large items (e.g., comforters)
Assist with school (2:45 PM), assist with homework, reading, and bath time
Prepare school lunches and organize school-related items
Assist with personal scheduling and event coordination for the family
Support family gatherings and coordinate catering
Provide travel assistance (packing, organizing, and post-trip support)
Manage and oversee routine property maintenance (HVAC, pool, plumbing, landscaping)
Schedule and supervise all service providers and contractors
Ensure all repairs are completed to satisfaction and that vendors are paid and insured
Oversee and coordinate specialty cleaning for high-traffic areas (tile, grout, appliances, light fixtures)
Schedule and supervise seasonal deep cleaning, including window washing, power washing, and outdoor furniture care
Manage periodic cleaning of carpets, upholstery, and hard-to-reach areas (baseboards, behind appliances)
Ensure regular cleaning and maintenance of home systems like humidifiers, air purifiers, and chimneys
Organize and refresh seasonal décor, including rotating and properly storing items
Oversee deep cleaning of specialized areas such as garages, attics, and basements
Coordinate seasonal maintenance tasks, including gutter cleaning, debris removal, and weatherizing outdoor furniture
Manage vehicle maintenance including ongoing cleanings/detailings. Ensure vehicles are fueled and organized.
Track registration, insurance, and service schedules
Assist with travel preparation, including packing, scheduling, and organizing travel logistics
Travel with family approximately 4x annually for 1-2 weeks, overseeing childcare
Ensure the home is prepped and cared for while the family travels during extended summer trips