Household Manager & Executive Assistant

Sage Haus•Portland, OR

9d•$25 - $35•Hybrid

About The Position

I am a business owner in the holistic retail and wellness goods space. My lifestyle and work are fast-paced, and I travel frequently. I work from home, am an artist, and am deeply connected to my spiritual beliefs. I am seeking a warm, grounded, and highly organized Household Manager & Executive Assistant to support me as I build my next intentional chapter in life and business. My home also serves as my business studio, so I am looking for someone who can bring ease, calm, and clear structure to both personal and work-related environments. This role is ideal for someone who communicates clearly, is proactive and dependable, and doesn’t miss details. You should be comfortable around dogs, tech-capable, and able to balance structure with flexibility while respecting personal space and time. I value organization, initiative, and emotional intelligence. This hybrid role requires someone who can provide both household management and administrative support with strong attention to detail and a steady, calm presence. You should feel confident taking the lead while also checking in before making decisions that impact home or business flow. The ideal candidate is intuitive, reliable, proactive, and detail-oriented. You enjoy building systems, creating order, managing logistics, and offering thoughtful support that helps maintain focus and ease. Comfort working around a sweet senior terrier dog is essential.

Requirements

Tech-savvy and emotionally intelligent
Comfortable working in both a home and creative studio environment
Dog-friendly
Maintain a smoke-free environment
Pass a background check
Reliable transportation

Responsibilities

Maintain household organizational systems (e.g., closets, storage, pantry, etc.)
Create sustainable systems for household flow and organization
Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for deeper monthly cleaning services (e.g., kitchen, living areas, office, entryway, studio workspace, etc.)
Oversee household schedules and calendars
Manage household supplies, pantry restocking, and basic inventory
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Support unpacking after travel
Supporting house resets seasonally and after travel (e.g., reorganizing, decluttering)
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas, taking out trash and recycling, etc.
Maintain indoor plants
Prepare and coordinate donation drop offs and pick ups as needed
Posting and coordinating sales on marketplace/resell sites as needed for home/personal items no longer needed
Support small-business administrative tasks
Help with travel planning, scheduling, and logistics
Assist with filing paperwork as needed for personal and business purposes
Manage personal/household calendars and reminders
Handle basic budgeting or receipt tracking, tracking expenses, reimbursements for business
Assist with organizing digital files and helping create archives
Maintaining contact lists and communication logs for vendors around the world
Creating checklists, work flows, and systems to keep household and business on track (e.g., trello boards, etc.)
Maintaining organization of shared drives, processes, etc. (using G-suite)
Building templates and forms as needed for business
Providing reminders of employee birthdays and purchasing gifts as needed
Help prioritizing tasks
Assist with coordination of and scheduling of appointments
Support in filtering the business inbox - letting primary know what emails need to be addressed and are priority
Maintaining calendar tools, project management tools
Schedule and supervise service providers (e.g., cleaners, contractors, landscapers, etc.)
Research and coordinate repairs, maintenance, and quotes
Manage routine upkeep across property
Oversee outdoor spaces and seasonal maintenance needs
Serve as primary contact for vendors or guests
Oversee property-specific systems (e.g., HVAC, deck maintenance, sprinkler system, etc.)
Conduct walk-throughs to ensure upkeep, safety, and organization
Complete monthly home maintenance checklists
Support consistent home flow and alignment with established systems
Seasonal projects support: Seasonal décor set up, take down, organize storage and seasonal clothing switch.
Track and restock pantry, fridge, toiletries, household supplies
Create and manage running household supply lists
Coordinate and manage household orders
Run local errands (grocery shopping, returns, dry cleaning, picking up prescriptions, small-item pickups)
Assist with coordinating donation drop-offs and pick-ups
Seasonal support during hosting guests (light setup or cleanup)
Handle package pickup, mail sorting, and deliveries
Plan and prep healthy meals/snacks throughout the week
Batch cook about 2 meals weekly
Shop for groceries and meal-related items
Follow dietary needs and preferences (awareness of autoimmune condition, follow AIP/paleo-like diet)
Clean kitchen post-prep and manage kitchen tidiness
Wash, dry, fold, organize, and put away all laundry (e.g., clothing, bedding, towels)
Iron, steam, and prepare outfits as needed
Manage linens: rotate bedding, refresh towels, restock essentials
Keep laundry areas tidy and well-stocked with supplies
Handle special care for delicates
Feed and walk dog (short and quick walks)
Schedule and coordinate vet/grooming appointments
Calling pet insurance and coordinating benefits as needed
Keep pet supplies stocked and organized
Schedule and oversee maintenance, oil changes, and inspections
Ensure vehicles are fueled, cleaned, and organized
Track registration, insurance, and service schedules
Tackle occasional deep cleans (fridge, oven, baseboards, purging, organizing, and filing of paperwork)
Clean humidifiers, washing machines, and air purifiers monthly