House Manager & Meal Prep Support

Sage Haus•Vancouver, WA

2d•$25 - $30

About The Position

We are seeking someone who will become a long-term, integral part of our family, growing alongside our evolving needs. We value reliability, initiative, and a warm, caring approach to family support. This person will not only manage daily household tasks but also build a trusted relationship with our family, becoming a consistent, positive presence. Our ideal candidate is someone who is highly organized, proactive, and detail-oriented with a strong ability to manage household tasks independently. You should be warm and approachable with the kids, patient, and able to follow instructions. We are looking for someone who is excited about a long-term partnership, where they can contribute to the household’s success and take ownership of various responsibilities. You should be able to maintain professional boundaries, be flexible with scheduling, and take initiative to ensure the house runs smoothly. We value someone who can handle multiple tasks without constant supervision and is willing to adjust based on evolving needs. The ideal candidate will also help the family maintain a balance between work, family, and personal time, providing support in a way that contributes to a well-run household.

Requirements

Must maintain a smoke-free environment
Reliable transportation (personal vehicle, mileage reimbursement provided)
Availability: 2-3 days/week, Monday–Thursday (Flexible start time after 9 AM)
Flexibility to adjust to the family’s changing needs on non school days or early release

Nice To Haves

Long-term commitment: Looking for someone who will grow with our family and provide consistent support for years to come.
Organized, independent, and able to self-manage: Able to oversee household tasks without needing constant direction.
Warm, friendly, and patient with children: Comfort with interacting with our children regularly.
Proactive and takes initiative: Able to anticipate needs and respond accordingly.
Trustworthy, reliable, and able to work independently: The ideal candidate will handle tasks and schedules independently.
Tech-savvy: Comfortable with household scheduling systems (e.g., Gmail calendar) and managing tech-driven tasks.

Responsibilities

Plan and prepare healthy meals/snacks for the family (2-3 days/week). Planning meals with an emphasis on variety.
Prepare and pack nut-free school lunches for the children.
Clean kitchen post-prep and manage kitchen tidiness.
Shop for groceries and meal-related items.
Maintain household organization systems (closets, pantry, toys, etc.).
Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for bi-weekly cleaning services.
Oversee household schedules and calendars
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Prepare and coordinate donation drop offs and pick ups
Coordinate with service providers/vendors (cleaners, landscapers, contractors).
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Track and restock pantry, fridge, toiletries, and household supplies.
Create and manage running household supply lists
Coordinate and manage household orders (e.g., Amazon, Costco).
Run errands including grocery shopping, gift shopping, dry cleaning, and returns.
Wash, dry, fold, and organize family laundry (clothing, bedding, towels).
Rotate bedding, refresh towels, and manage linens.
Ensure laundry areas are tidy and well-stocked.
Assist with school pick-ups on early release days
Back-up childcare on non-school days
Prepare backpacks, clothing, snacks, and nap items for school.
Schedule and supervise service providers (cleaners, contractors, landscapers)
Research and coordinate repairs, maintenance, and quotes
Manage routine upkeep across one or multiple properties
Oversee outdoor spaces and seasonal maintenance needs
Serve as primary contact for vendors or guests
Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
Maintain and refresh specific zones (entryways, garage, mudroom)
Rotate and sanitize toys
Clean humidifiers, washing machines, and air purifiers monthly
Organize special projects: toy storage, seasonal decorations, gear rotation
Manage family calendars and reminders
Assist with coordination of kids events, appointments
Filing paperwork
Open and review mail, review for important documents. File as needed.