House Manager & Family Assistant

Sage Haus•Clayton, MO

9d•$28 - $32

About The Position

We are a busy, professional family of five, balancing demanding careers with the joy and chaos of raising three kids. Our children, ages 9, 8, and 4, bring plenty of energy and excitement to our home. With both parents in the medical field and varying levels of flexibility in their schedules, our household requires careful coordination to keep everything running smoothly. Our goal in bringing on a house manager is to create space in our lives to focus on quality family time and the growing interests of our children, while reducing the constant mental load of home management. We value structure, cleanliness, and order, but also understand the importance of having flexibility and time for each other. Our ideal candidate would help us maintain that balance—ensuring the home runs smoothly while allowing us to spend more time connecting as a family and focusing on our work. We are seeking a long-term partner to help manage the many moving parts of our household. You are highly organized, detail-oriented, and proactive, with a natural ability to anticipate needs and solve problems independently. You take pride in maintaining a clean and well-organized home, but you also understand the ebb and flow of family life, knowing when to step in and when to give space. You should be comfortable with children and flexible enough to step in when needed—whether it’s on days when school is closed or when a child is home sick. We are looking for someone who can quickly learn the rhythms of our home, anticipate our needs, and alleviate our mental load by managing tasks before they become overwhelming. You will work independently but also collaborate with the parents and other household employees, such as our summer nanny. Above all, you value mutual respect and open communication. You are confident in navigating difficult conversations and have the maturity to approach us when challenges arise. You are someone who thrives in a structured environment, has a strong attention to detail, and takes satisfaction in making sure everything runs smoothly. If you are someone who enjoys working with a family that values trust, efficiency, and long-term relationships, we would love to hear from you.

Requirements

Maintain a smoke-free environment
Valid drivers license and reliable transportation (mileage reimbursement will be provided)
Up to date on vaccinations in accordance with American Academy of Pediatrics guidelines for childhood vaccinations and CDC guidelines for adult vaccinations
Ability to work independently, with a proactive and self-sufficient approach
Strong organizational and multitasking skills
Experience working with and around children

Responsibilities

Household Management & Organization
Create and maintain household organization systems (e.g. closets, storage, pantry, toys) that are easy and predictable for kids and parents to sustain
Reset and tidy rooms daily: maintain overall neatness, load/unload dishwasher, wipe surfaces, vacuum high traffic areas, and ensure hope is prepped for bi-weekly cleaning services
Conduct seasonal/holiday decor swaps (and clothing if time allows)
Prepare and coordinate donation drop offs and pick ups
Inventory Management & Errands
Track and manage household inventory (pantry, fridge, toiletries, and all household supplies) and add needed items to shared Skylight Calendar lists
Run errands, including making returns and gift shopping, approximately once a month/as needed
Meal Planning & Preparation
Shop for groceries and meal-related items to fulfill ingredients needed for provided weekly dinner recipes
Prepare ingredients in advance for family dinners (e.g. cleaning and chopping vegetables, thawing/browning meat)
Process produce (wash and cut) and restock shelf-stable items for kids’ lunches and snacks
Follow dietary needs (youngest child has peanut, pistachio, and cashew allergy) and family preferences for balanced meals and organic fruits/vegetables when available
Clean kitchen post-prep and manage kitchen tidiness
Laundry & Linen Care
Wash, dry, fold, and organize family laundry in accordance with family’s preference to sort into separate loads for different types of clothing (e.g. work clothes, workout clothes, kids’ clothes, etc.)
Stain treat, iron, steam, and prepare outfits as needed
Handle special care for delicates such as cashmere, wool, and undergarments
Manage linens: wash and rotate bedding weekly, refresh towels as needed, restock essentials
Keep laundry areas tidy and well-stocked with supplies
Vendor & Property Oversight
Supervise and be an on-site presence for service providers and vendors (e.g., handymen, cleaners, landscapers)
Research and coordinate repairs, maintenance, and quotes as needed
Deep Cleaning & Special Projects
Regularly deep clean the fridge, removing all items and wiping surfaces
Maintain and refresh the open-concept kitchen and entryways, including managing organization of kids’ backpack storage area
Organize special projects: sports gear rotation (deep cleaning/disinfecting and storage with changing seasons)
Family, Child, & Administrative Support
Check and become familiar with family calendars regularly, maintaining proactive insight into family’s weekly rhythms and navigating any shifts as needed
Provide backup childcare as needed
Support preparing and packing/unpacking for travel, ensuring all snacks, activities, and other necessities are planned for