House Manager & Family Assistant

Sage Haus•Newton, MA

34d•$35 - $40•Onsite

About The Position

We are a busy, active family of six with four young children (ages 9, 6, 4, and 2). Our home is lively, full of movement, and always evolving as the kids grow and their schedules shift. Afternoons and early evenings tend to be the busiest time of day, with multiple activities, transportation needs, and competing demands happening at once. We divide our time between our primary home in Newton and our weekend/winter home in Vermont. With a busy household, frequent travel, and a long list of moving pieces—from school schedules and household vendors to meal prep, laundry, and general organization—we are looking for a reliable and proactive partner who can help bring more structure, ease, and predictability to our days. Our goal is to create a calm, organized home environment where the adults can spend more meaningful time with the kids and less time coordinating logistics, worrying about undone tasks, or trying to keep up with the constant reset of daily life. We value someone who can step in, anticipate needs before we ask, create and maintain systems, and take ownership of the smaller but essential tasks that keep our home running smoothly. We appreciate clear communication, integrity, and a collaborative spirit. We see this role as a long-term partnership with someone who is confident, capable, and committed to helping our family thrive—someone who helps lighten the mental load, keeps the household humming, and supports us in focusing on what matters most: family, connection, and time together.

Requirements

Comfortable around children and pets
Maintain a smoke-free environment
Ability to pass a background check
Reliable transportation
Valid driver’s license
Comfortable driving large vehicles

Responsibilities

Household Management & Organization
Create and maintain household organization systems (closets, kitchen, storage, pantry, basement, toys)
Reset and tidy rooms daily; maintain overall neatness and prepare the home for weekly cleaning services
Oversee household schedules and calendars
Conduct seasonal swaps (clothing, décor, bedding, items outgrown by children)
Prepare for family events, holidays, and guest stays
Prepare and coordinate donation drop-offs and pick-ups
Support packing/unpacking for travel or seasonal transitions
Supervise or coordinate service providers/vendors (cleaners, handymen, landscapers)
Load/unload dishwasher, wipe surfaces, and vacuum high-traffic areas
Inventory Management & Errands
Track and restock pantry, fridge, toiletries, and household supplies (e.g., changing out lightbulbs/batteries)
Maintain running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands such as grocery shopping, returns, dry cleaning, and gift shopping
Handle package pickup, mail sorting, and deliveries
Meal Planning & Preparation
Plan and prepare healthy meals/snacks for the family, keeping up with kids’ changing preferences
Prepare 2–3 family dinners per week, with room to grow
Batch-cook simple breakfast items (e.g., waffles)
Shop for groceries and meal-related items
Clean kitchen post-prep and maintain kitchen tidiness
Encourage kids to participate in cooking when appropriate
Laundry & Linen Care
Wash, dry, fold, and organize family laundry (clothing, bedding, towels)
Iron, steam, and prepare outfits as needed
Rotate bedding, refresh towels, and maintain linen organization
Keep laundry areas tidy and well stocked with supplies
Handle special care for delicates or uniforms
Pet Care
Assist with daily cat care, including refreshing water, managing faucet preferences, and adding medication to food
Keep pet supplies stocked and organized
Schedule and coordinate vet, grooming, or pet-related appointments
Vehicle Management
Schedule and oversee maintenance, inspections, and repairs
Ensure vehicles are fueled, clean, and organized
Track registration, service schedules, and insurance documents
Vendor & Property Oversight
Schedule and supervise service providers (cleaners, contractors, landscapers)
Research and coordinate repairs, maintenance, and quotes
Manage routine upkeep across Newton and Vermont properties as needed
Oversee outdoor spaces and seasonal maintenance
Serve as primary contact for vendors or guests
Support Vermont weekend readiness (e.g., stocking fridge, making dinner reservations, etc.)
Estate-Level Oversight
Ensure properties are guest-ready and well maintained
Oversee property-specific systems (HVAC, security, propane, pool, etc.)
Maintain and implement systems for household and property operations
Conduct occasional walk-throughs to ensure upkeep, safety, and organization
Family Support & Child Assistance
Assist with school and activity pick-ups or drop-offs
Provide light supervision, playtime support, or back-up childcare as needed
Offer occasional date-night support
Ability to provide overnights when needed or on emergency occasions
Deep Cleaning & Special Projects
Tackle occasional deep-clean projects (fridge, oven, baseboards, etc.)
Maintain and refresh specific household zones (entryways, mudroom, garage)
Clean humidifiers, washing machines, and air purifiers monthly
Organize special projects (toy rotation, seasonal décor, gear storage)
Administrative & Personal Assistant Support
Assist with travel planning, scheduling, and logistics
Manage family calendars, reminders, and scheduling details
Support basic budgeting tasks, receipt tracking, or bill payment/organization
Assist with coordination for events, dinners, appointments, and guest prep