Family Assistant & House Manager

Sage Haus•San Jose, CA

2d•$28 - $32

About The Position

We are a vibrant family of four (children ages 6 and 3) with a passion for art and design. One parent balances a demanding creative career, while the other works as an illustrator, juggling a busy schedule of teaching and freelance work. Our 12-pound bichon dog completes the family, adding a chill and cherished presence. Our home is energetic, thoughtful and design-driven; we're looking for someone who can help organize and implement systems to support that creative energy. The right house manager understands how to support a visually-intentional, fast-moving household—adding structure without stifling the flow—so everything runs smoothly and consistently. We’re seeking a dependable, detail-oriented House Manager & Family Assistant who can take ownership of household operations, including scheduling and family calendars, organization and daily resets, as well as laundry, light meal prep and occasional backup childcare. Our ideal candidate is proactive, self-sufficient and intuitive—someone who notices what needs to be done, respects the home’s aesthetic, and brings order and follow-through to a dynamic environment. If you appreciate thoughtful spaces and enjoy helping a household function seamlessly behind the scenes, we'd love to meet you.

Requirements

Able to maintain a smoke-free environment
Reliable transportation
Up-to-date routine vaccinations

Responsibilities

Create and maintain household organization systems (closets, storage, pantry)
Observe how children play throughout the house and create systems for toys and art supplies, including cycling current toys and “retiring” old toys
Reset and tidy rooms; maintain overall neatness, ensure home is prepped for regular cleaning services
Load/unload dishwasher, wipe surfaces, vacuum high-traffic areas
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Prepare for family events, holidays and guest stays
Prepare and coordinate donation drop-offs and pick-ups; sell unwanted items on Facebook Marketplace and Depop as needed
Maintain indoor plants; manage light maintenance of outdoor spaces (e.g., occasional atrium sweeping)
Own and actively manage the family’s shared calendars, ensuring both parents have clear visibility into upcoming commitments
Proactively flag what’s coming up and anticipate what needs to be prepared, ordered, or coordinated in advance (e.g., forms, gifts, supplies, logistics)
Coordinate schedules between Mom and Dad, and work closely with Mom’s EA to compare calendars and anticipate family needs based on travel and work commitments
Provide reminders for appointments, events, school deadlines, and household priorities, without the expectation of attending most appointments
Support planning and logistics for travel, guests, and special events, including advance preparation and home readiness
Manage school-related coordination such as spirit days, birthday party RSVPs, gift purchasing, and wrapping
Assist with sourcing and coordinating services (e.g., finding a new dentist or other household providers)
Open to providing backup childcare or supervision as needed, with responsibilities flexing based on comfort level and coverage
Wash, dry, fold and organize family laundry (bedding, towels, and kids’/mom's clothing)
Iron, steam and prepare outfits as needed
Manage linens: refresh towels and bathmats regularly, create and maintain system for cleaners to rotate bedding weekly and restock extra sets appropriately
Keep laundry areas tidy and well-stocked with supplies
Track and restock pantry, fridge, household supplies
Run errands: occasional returns, birthday party gift shopping, etc.
Monitor regular grocery items, facilitate access of convenient meal items and kitchen staples, and manage household supplies to prevent duplicates
Simple meal prep: chop fruits and veggies for snacks, batch cook easy breakfasts/lunches for the week
Shop for weekly groceries and meal-related items, keeping the kitchen stocked with ingredients for easy weeknight dinners (e.g., salmon, veggies, rice)
Use grocery delivery for basics/staples; pick up specific meal items from Trader Joe’s
Clean kitchen post-prep and manage kitchen tidiness
Take dog on short walks and/or let her in the yard as needed
Clean pet food bowls regularly
Schedule vehicle maintenance, oil changes and inspections, ensuring family is aware of upcoming appointments
Ensure vehicles are fueled, cleaned and organized; monthly carwash and vacuuming
Track registration, insurance and service schedules
Schedule and supervise service providers/vendors, as needed (e.g., handymen, cleaners, landscapers, etc.)
Research and coordinate repairs, maintenance and quotes
Test smoke alarms and track other regular home maintenance tasks (e.g., seasonal HVAC or AC servicing)
Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
Maintain and refresh specific zones (garage, atrium)
Organize special projects: seasonal decorations, gear rotation, etc.
Backyard toy reset and organization