Hotel Receiver / F&B Administrator $24.50/hr

AccorHotel•Philadelphia, PA

4h•$25

About The Position

At Sofitel Philadelphia at Rittenhouse Square, elegance meets excellence! We are seeking a detail-oriented and analytical professional to join our team as Hotel Receiver / F&B Administrator This hybrid role bridges Accounting & Finance and F&B Operations — overseeing all receiving operations, managing inventories, verifying quality and quantity of deliveries, and provide accurate reporting. Your work directly supports our Culinary, F&B, and Finance teams in delivering the elevated experiences that define Sofitel. What You Will Be Doing: RECEIVING: Supervise and execute all receiving operations for food, beverage, and general supplies. Safely operate equipment including pallet jacks, when necessary, to move or organize deliveries. Ensure accuracy of deliveries against purchase orders Maintain all receiving documentation / invoices and perform daily entries in procurement systems (Birchstreet). Coordinate all incoming and outgoing shipments, including client packages and group materials, collaborating closely with Sales, Events, Group Contacts, and Concierge to ensure seamless handling. Oversee the organization, cleanliness, and upkeep of the receiving and storage areas in compliance with HACCP, safety, and brand standards. RECONCILING: Work collaboratively with Accounts Payable while maintaining an accurate checkbook to balances purchase orders against invoices. Assist all departments to build accurate order guides in Birchstreet procurement system Ensure pricing on products and goods is updated and maintained for accurate valuation of inventory and cost of sales. Support the month-end close, including inventory valuation, consumption reporting, and invoice verification. ADMINISTRATIVE: Assist with audits and ensure full compliance with Accor Internal Controls and financial procedures including controls for transfers, voids, discounts, and wastage logs Assist F&B with monthly inventory counts. Assist with mid-month food cost updates and analysis Other related duties as assigned

Requirements

Minimum 2 years’ experience in receiving, purchasing, accounting, or food & beverage cost control; luxury experience preferred.
Strong analytical and numerical skills; proficient in Outlook & Excel
Excellent attention to detail, accuracy, and organizational ability.
Strong communication and collaboration skills with the ability to work cross-functionally
Ability to maintain strict confidentiality with financial and vendor data.
Ability to lift up to 50 lbs and work in varying temperature environments.
Ability to use a pallet jack when needed.

Nice To Haves

College diploma or degree in Hospitality, Finance, Accounting, or Supply Chain an asset.
Project Management experience an asset
Experience with procurement systems such as BirchStreet or Adaco an asset

Responsibilities

Supervise and execute all receiving operations for food, beverage, and general supplies.
Safely operate equipment including pallet jacks, when necessary, to move or organize deliveries.
Ensure accuracy of deliveries against purchase orders
Maintain all receiving documentation / invoices and perform daily entries in procurement systems (Birchstreet).
Coordinate all incoming and outgoing shipments, including client packages and group materials, collaborating closely with Sales, Events, Group Contacts, and Concierge to ensure seamless handling.
Oversee the organization, cleanliness, and upkeep of the receiving and storage areas in compliance with HACCP, safety, and brand standards.
Work collaboratively with Accounts Payable while maintaining an accurate checkbook to balances purchase orders against invoices.
Assist all departments to build accurate order guides in Birchstreet procurement system
Ensure pricing on products and goods is updated and maintained for accurate valuation of inventory and cost of sales.
Support the month-end close, including inventory valuation, consumption reporting, and invoice verification.
Assist with audits and ensure full compliance with Accor Internal Controls and financial procedures including controls for transfers, voids, discounts, and wastage logs
Assist F&B with monthly inventory counts.
Assist with mid-month food cost updates and analysis
Other related duties as assigned