Hospitality & Facilities Coordinator

Precoa•Portland, OR

12d•Onsite

About The Position

Some roles quietly shape the daily experience of an entire company. This is one of them! As the Hospitality and Facilities Office Coordinator, you will help create a workplace where people feel welcomed, supported, and able to do their best work. You will sit at the center of our Home Office operations, coordinating facilities, supporting employees, and ensuring every space and experience reflects the care we bring to families and communities. From greeting guests and preparing meeting spaces to partnering across departments and helping execute company events, your work will influence the rhythm of the office every day. If you take pride in creating organized, thoughtful environments where people feel taken care of, this role offers the chance to turn everyday details into meaningful experiences!

Requirements

High School Diploma preferred
Valid Driver’s License
Exceptional organization and attention to detail
Ability to manage multiple priorities with ease and build systems that keep people, information, and operations running smoothly
A hospitality-driven mindset
Strong communication and professionalism
Adaptability and technical comfort with tools such as Microsoft Office, Google Workspace, and project management platforms like Trello, ClickUp, or Asana

Responsibilities

Serve as the first point of contact for employees, guests, and partners while maintaining organized, well-stocked common areas that make the office feel inviting and ready for the day.
Coordinate facilities requests, manage vendor relationships, oversee mail and supplies, and maintain the systems that keep daily operations flowing.
Coordinate conference rooms, order catering and supplies, and ensure meetings, team gatherings, and partner visits are set up for success.
Coordinate new hire welcome boxes and employee gifts, and partner with the Experience Team to help bring events, celebrations, and recognition moments to life.