Homeownership Compliance Specialist

Lumbee Land Development•Pembroke, NC

About The Position

Homeownership Compliance Specialist Position Description Department: Rehab Reports to (title): Rehab Manager Hours/week: 40 Job Location: Lumbee Tribe of North Carolina Type of Position: Full-Time Classification: Non-Exempt Effective Date: 12/2025 PERFORMANCE EXPECTATIONS In performance of their respective tasks and duties all employees of Lumbee Tribe of North Carolina are expected to conform to the following: Uphold all principles of confidentiality to the fullest extent. Adhere to all professional and ethical behavior standards of the tribal government. Interact in an honest, trustworthy, and respectful manner with employees, Tribal members, visitors, and vendors. Participate in departmental staff meetings, quality management activities and educational programs. Comply with Lumbee Tribe’s policies and procedures. Maintain a current insurable driver’s license. POSITION PURPOSE The Homeownership Compliance Specialist will assist Rehab Department staff and clients in compliance, documentation, and research of eligibility criteria and tribal law. ESSENTIAL DUTIES, FUNCTIONS, & RESPONSIBILITIES Review client files for accuracy and completion in accordance with Rehabilitation Department guidelines. Assist Tribal Members with Referrals to partnering programs for assistance Respond promptly to inquiries (written, phone & email). Maintain a schedule for client appointments for compliance updates. Assist in preparing and conducting rehabilitation workshop packets and secure Deed of Trust Forms for applicants and the procurement of contractors from the Qualified Bidder List for applied services. Per HUD and LTNC regulations, policy, and procedures. Maintain Qualified Bidders List contractor files and certifications. Responsible for all data entry of workshop completion into housing software. Responsible for contacting and following up with contractors/vendors and ensuring the timely submission and completion of bid packages. Maintain the occurrence spreadsheet for all other documentation needed for available services to be provided. Responsible for preparing, verifying, and organizing all bid documentation for each weekly bid opening. Participate in orientation, training, and other personal and professional development related to assigned responsibilities. Perform other duties and responsibilities as assigned. MINIMUM MANDATORY QUALIFICATIONS Experience: Three to five years of experience. Education: Graduation from an accredited school with a two–year degree in a related area is preferred. Mandatory Knowledge, Skills, Abilities, and Other Qualifications: Applicant must possess good communication skills, the ability to relate to diverse populations, computer skills, organizational skills and positive working relations with both internal and external agencies and programs. A valid NC Driver’s License is required. WORK ENVIRONMENT Work environment: The work environment characteristics described here are representative to those an employee encounters while performing the primary functions of this job. Normal office conditions exist, and the noise level in the work environment can vary from low to moderate. Limited overnight travel may be required from time to time. Physical demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee may be required to frequently stand, walk, sit, bend, twist, talk, hear and perform repetitive motions. There may be prolonged periods of sitting, keyboarding, reading, as well as driving or riding in transport vehicles. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include reading, distance, computer, and color vision. Talking and hearing are essential to communicate with clients, vendors, and staff. Mental demands: There are a number of deadlines associated with this position. The employee must be able to handle frequent interruptions and must also multi-task and interact with a wider variety of people on various and, at times, complicated issues. INDIAN PREFERENCE The Lumbee Tribe of North Carolina has implemented an Indian Preference in Employment Policy. Pursuant to this Policy, applicants who possess the knowledge, skills, and abilities required by this position, and who are members of the Lumbee Tribe will be given primary preference for hiring and employment after providing proof of tribal membership. Indian preference is integrated into the interview and scoring process for candidates for job positions. OTHER Confidentiality: All employees must uphold all principles of confidentiality to the fullest extent. This position has access to sensitive information and a breach of these principles will be grounds for immediate termination. Background Investigation: This position is subject to a criminal history background check, and a Motor Vehicle check. Candidates must successfully pass all required background checks in order to qualify for this position. Drug Screening: All applicants must successfully pass a pre-employment drug screening prior to beginning employment and will be subject to random drug testing. Disclaimer: The information on this position description has been designed to indicate the general nature and level of work performance by employees in this position. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position. Employees will be asked to perform other duties as needed. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. The Lumbee Tribe of North Carolina is an organization derived of individuals working to provide services to the Lumbee people of Robeson, Hoke, Cumberland, and Scotland Counties. We pride ourselves on selecting the best talent and are committed to providing a safe place of employment for our team members. Each application is thoroughly reviewed and carefully considered. Thank you for choosing our organization to continue your professional development. Once your application is submitted we will be in touch to determine next steps. Cheryl Chavis – Manager, Human Resources

Requirements

Three to five years of experience.
Applicant must possess good communication skills, the ability to relate to diverse populations, computer skills, organizational skills and positive working relations with both internal and external agencies and programs.
A valid NC Driver’s License is required.

Nice To Haves

Graduation from an accredited school with a two–year degree in a related area is preferred.

Responsibilities

Review client files for accuracy and completion in accordance with Rehabilitation Department guidelines.
Assist Tribal Members with Referrals to partnering programs for assistance
Respond promptly to inquiries (written, phone & email).
Maintain a schedule for client appointments for compliance updates.
Assist in preparing and conducting rehabilitation workshop packets and secure Deed of Trust Forms for applicants and the procurement of contractors from the Qualified Bidder List for applied services.
Per HUD and LTNC regulations, policy, and procedures.
Maintain Qualified Bidders List contractor files and certifications.
Responsible for all data entry of workshop completion into housing software.
Responsible for contacting and following up with contractors/vendors and ensuring the timely submission and completion of bid packages.
Maintain the occurrence spreadsheet for all other documentation needed for available services to be provided.
Responsible for preparing, verifying, and organizing all bid documentation for each weekly bid opening.
Participate in orientation, training, and other personal and professional development related to assigned responsibilities.
Perform other duties and responsibilities as assigned.