Health Program Administrator

Health Research Incorporated • Albany, NY

8d • Hybrid

About The Position

The Health Program Administrator will work in the Office of Administration and Contract Management, a fast-paced office within the AIDS Institute, New York State Department of Health (NYSDOH) that oversees the administrative and fiscal process for all contracts and payments that go through the NYSDOH and Health Research, Inc. (HRI). This position will focus on the day-to-day workflow of contracts and vouchers for various initiatives/program areas within the AIDS Institute. The incumbent will work closely with contract managers and contractors on getting contracts, budgets and modifications developed and approved, and vouchers submitted, reviewed, and paid. The position requires someone with the ability to multitask, work in various grants and financial management systems, and be excellent with communication, tracking and monitoring of work. The position will also contribute, at times, reviewing large amounts of fiscal supporting documentation and performing fiscal monitorings.

Requirements

• Bachelor’s degree in a related field and two years of experience in the administration of personnel, fiscal, or other related operational activity; OR an Associate's degree in a related field and four years of such experience; OR six years of such experience.
• A Master’s degree in a related field may substitute for one year of such experience.
• Valid and unrestricted authorization to work in the U.S. is required.
• The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.
• Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Nice To Haves

• Experience using grants and financial management systems
• Experience in reviewing and processing contract budgets and reimbursement vouchers, including the review of fiscal supporting documentation to ensure compliance with fiscal and administrative requirements
• Experience with Federal Uniform Guidance, particularly as it relates to not-for-profit organizations
• Experience in monitoring contractor progress and performance by conducting or assisting in desk and on-site fiscal monitorings.

Responsibilities

• Work in the Office of Administration and Contract Management.
• Focus on the day-to-day workflow of contracts and vouchers for various initiatives/program areas within the AIDS Institute.
• Work closely with contract managers and contractors on getting contracts, budgets and modifications developed and approved, and vouchers submitted, reviewed, and paid.
• Multitask, work in various grants and financial management systems, and be excellent with communication, tracking and monitoring of work.
• Contribute, at times, reviewing large amounts of fiscal supporting documentation and performing fiscal monitorings.

Benefits

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave
• Tuition support - Assistance is available for individuals pursuing educational or training opportunities
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses
• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally
• Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees