Health Information Professional (Daphne, EastPointe Hospital)

AltaPointe Health•Daphne, AL

1d•Onsite

About The Position

EastPointe Hospital is a private, free-standing psychiatric hospital for adults and adolescent males (ages 12 – 18) located in Daphne, Ala. EastPointe’s clinical and medical professionals assess and evaluate adults and adolescents in psychiatric crisis. Treatment focuses on stabilizing psychiatric symptoms and preventing psychiatric commitment. Adults and/or adolescents admitted to EastPointe will have exhibited life-threatening, destructive or disabling behavior or symptoms. Each patient completes a psychiatric diagnostic evaluation and receives 24-hour clinical care for the duration of their stay. The goal is for each patient to return to home or to the least restrictive level of care.

Requirements

High school graduate or the equivalent is required.

Nice To Haves

Two to three years’ experience in a medical records department or health care office setting preferred.
Knowledge of medical and psychiatric terminology preferred.
Knowledge of the following must be demonstrated within 6 months of hire:
Understanding of documentation requirements and procedures in compliance with key agencies that include, but are not limited to, CMS, DMH and The Joint Commission
Basic clerical skills including Microsoft Office, and the principles of alphabetic, numeric, and terminal digit filing
Use of standard office equipment including copy machines and fax machines, and
General EHR and medical records procedures and standards.

Responsibilities

Receives and processes all requests for health records from file area after consumers’ discharges.
Reviews and analyzes medical records for accuracy, completion, and timeliness of documentation.
Assembles record in chronological order during review, and prepares record for imaging.
Checks and documents all chart deficiencies: for nurses, doctors, therapists and behavioral staff (Inpatient), and completes Administrative Reviews (Outpatient).
Correctly categorizes deficiencies based on color coding system in use.
Obtains all missing information and corrects all deficiencies in records within standard compliance timeframes.
Protects and maintains the confidentiality of all records and patient information.
Maintains the chart tracking (charge-out) system to track the location of each record.
Assists clinicians with pulling and locating charts.
Sorts incoming charts and ensures they are routed to the proper location and clinician.
Ensures charts are filed back promptly by the end of each workday.
Completes and processes authorizations to release of information as requested.
Answers the telephone in a professional manner using 5 Star Customer Service standards.
Orders, maintains, and distributes AltaPointe approved forms.
Assists in purging records for destruction on a regular basis.
Adheres to program specific procedures and protocols as outlined by the Assistant Coordinator of Health Information.
Seeks supervision and consultation as needed
Accepts and employs suggestions for improvement
Actively works to enhance skills.
Treats consumers with care, dignity and compassion.
Respects consumers’ privacy and confidentiality.
Works in a cooperative manner with other AltaPointe employees.
Assists consumers and visitors as needed.
Personal values don’t inhibit ability to relate and care for others.
Is sensitive to the consumers’ needs, expectations and individual differences.
Is gentle and calm with consumers, families, and others as appropriate.
Actively participates in Performance Improvement activities.
Actively participates in AltaPointe committees as required.
Completes assigned tasks in a timely manner.
Follows AltaPointe policies and procedures.
Attends appropriate in-service training and other workshops.
Other duties as assigned.