Secretary - Head Building

Ohio Department of Education•Upper Arlington, OH

46d•$23 - $26

About The Position

Performs a variety of clerical and secretarial duties for the efficient and effective operation of the school administrative offices. Coordinate office and other activities for the betterment of students, instructional staff, support staff as well parents and members of the community

Requirements

High school diploma or general education degree (GED)
Three years related experience
Such alternatives to the above qualifications as the Supervisor and/or Board of Education may find appropriate
Ability to work effectively and positively with others
Ability to communicate ideas and directives clearly and effectively both orally and in writing
Effective active listening skills
Organizational, time management and problem solving skills
Ability to generate correspondence and work independently
Computer skills
Multitasking skills
Ability to utilize appropriate computer software and programs
Knowledge of modern office practices, procedures and equipment
Ability to prioritize and complete job assignments
Understand and perform duties within scope of authority
Proper telephone techniques and etiquette
Such alternatives to the above knowledge, skills and abilities as the Supervisor and/or Board of Education may find appropriate

Responsibilities

Assist in the coordination and implementation of security measures to ensure safety of students, staff and school community members
Perform research for principal or designee; collect data and compile information, edit communication/newsletters to parents, students, staff, and the community; arrange for distribution
Receive, screen, route or reply to all mail and email communications as appropriate
Receive and screen phone calls and visitors to the administrative school office
Provide information and direct phone calls and visitors to proper place/person in school
Receive and account for all monies collected in conjunction with fundraising and other school activities; maintain financial records and billings.
Assist with building budget
Assist in recording student attendance and daily attendance reports for building
Enroll, register, and withdraw students
Maintains good relationship with PTO/PTA representatives and acts as a liaison between school and home for PTO when appropriate
Schedule appointments and maintain calendars for meetings, conferences and building use
Coordinate a variety of office functions and communications; prepare and accurately maintain a variety of reports, records and files related to students, staff, operations and activities.
Prepare transcript requests, including those for withdrawn students
Maintain records for visitors to building and student check in and check outs
Administer first aide and assist with school health clinic as needed
Contact parents/emergency contacts when needed and appropriate
Prepare both statistical and routine reports, memoranda, bulletins, etc.
Maintain and account for requisitions and purchase orders
Coordinate maintenance, repair, and supplies for copy machine, fax machine and other office equipment
Distribute and collect staff leave forms and process time sheets for building as appropriate
Contact parents of students who have not reported to school by designated time
Assist with building purchase order process including requisitions, supply and inventory
Assist EMIS coordinator where needed to process EMIS information, e.g., change of address, phone number, guardian, registration etc. in student management system and learning management system
Make contacts with the public with tact and diplomacy
Maintain respect at all times for confidential information
Interact in a positive manner with staff, students and parents
Attend meetings and in-services as required
Promote good public relations and customer service
Respond to routine questions and requests in an appropriate manner
Issue appropriate passes to students
Assist with building AESOP needs as requested by supervisor
Assist in preparation of academic progress reports
Perform other duties as assigned by the Principal or Superintendent