Guest Services Specialist | Hospitality and Event Support Services [DOD002007]

ProSidian Consulting•Chesterfield County, VA

13d

About The Position

ProSidian Seeks a Guest Services Specialist | Hospitality and Event Support Services [DOD002007] for Program Support on a Exempt 1099 Contract: No Overtime Pay Basis. located in the Piedmont and listed under a Administrative Specialist I Labor Category as a Engagement Team Mid Level Professional aligned under services related to NAICS: Hotels (except Casino Hotels) and Motels - 721110 - DPLH Est.: 22 Hrs. ST | 0 Hrs. OT on a Exempt 1099 Contract: No Overtime Pay Contract Contingent Basis located CONUS - Richmond VA Across The Piedmont Region supporting the U.S. Air Force Military & Family Readiness Center with data entry and front desk customer service functions. Seeking Guest Services Specialist candidates with relevant DOD/Military Sector Experience (functional and technical area expertise also ideal) to support professional services engagement for DOD/Military Sector Clients such as DOD. This as a Contract Contingent or Contract W-2 (IRS-1099) Hospitality and Event Support Services Functional Area - Hospitality and Event Support Services Position; however, ProSidian reserves the right to convert to a Full-Time ProSidian employed W-2 Position. JOB OVERVIEW Provide services and support as a Hospitality and Event Support Services (Staffing representatives) in the DOD/Military Industry Sector focusing on Business Process Solutions for clients such as Department of Defense (DOD) | Virginia Army National Guard Generally Located In CONUS - Richmond VA and across the Piedmont Region (Of Country/World).

Requirements

Minimum of 2 years of experience in guest services, event coordination, or hospitality management.
Proven ability to handle guest relations and resolve service-related issues efficiently.
Strong understanding of event registration processes and logistical coordination.
High school diploma or equivalent required; Associate's or Bachelor's degree in Hospitality, Business Administration, or a related field preferred.
Demonstrated expertise in managing event registration, customer service, and coordinating with multiple service teams.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Customer service-oriented with a proactive problem-solving approach.
Proficiency in using event management software, spreadsheets, and communication tools.
Ability to remain calm under pressure and handle time-sensitive situations efficiently.
Attention to detail and accuracy in managing guest information and event logistics.
Adaptability to manage unexpected changes and guest needs.
Professional demeanor with a commitment to providing exceptional guest experiences.
Confidentiality in handling sensitive attendee information.
Team collaboration and the ability to work with diverse stakeholders, including military personnel and contractors.

Nice To Haves

Familiarity with Department of Defense (DoD) or military event protocols is preferred.
Experience working with military-affiliated events or government contracts is an advantage.

Responsibilities

Serve as the primary point of contact for all guest-related inquiries and issues during the VAARNG FY25 Family Program Volunteer Workshop.
Ensure seamless check-in/check-out processes for 50 overnight guests on May 2-3, 2025, and parking coordination for 60 additional guests on May 3-4, 2025.
Manage and staff two (2) registration tables outside the General Session room and one (1) outside the Childcare room for attendee registration and assistance.
Provide on-site support for event logistics, including lodging, catering, and transportation.
Ensure accurate and timely communication between attendees, the COR, and event service teams.
Facilitate and resolve any guest issues related to accommodations, meals, parking, and other services promptly and professionally.
Deliver a reserved parking area list/map to the COR no later than 5 days before the event.
Ensure guest service coverage during the event: May 2 (2:00 pm – 8:00 pm), May 3 (6:00 am – 6:00 pm), and May 4 (6:00 am – 6:00 pm).
Ensure proper signage for registration and other guest areas is visible and clear.
Ensure the registration tables are fully equipped with sign-in sheets, name tags, event materials, and necessary supplies.
Coordinate with the on-site technical subject matter expert to address guest concerns related to audio/visual or internet services.
Ensure all guests receive accurate information regarding lodging, meal times, parking locations, and event schedules.
Provide a post-event summary report detailing guest inquiries, issues resolved, and recommendations for future events.
Assist in coordinating transportation if parking is not within walking distance (0.25 miles) of the venue.
Guest Service Specialists must always be present and available during the designated support hours.
Ensure all guest concerns or logistical issues are communicated promptly to the COR or authorized representative.
Provide ongoing support to all event attendees, including families, youth, and child participants, ensuring comfort and satisfaction.

Benefits

Competitive Compensation: The pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives.
The Company contributes a fixed dollar amount each month towards the Plan you elect for medical and dental benefits.
Contributions are deducted on a pre-tax basis.
Group Medical Health Insurance Benefits: ProSidian partners with BC/BS to offer a range of medical plans, including high-deductible health plans or PPOs.
Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife.
Group Vision Health Insurance Benefits: ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP.
401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees.
A range of investment options is available with a personal financial planner to assist you.
The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match.
Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in their life.
These benefits include Vacation/Sick days – 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given.
Pre-Tax Payment Programs: Pre-Tax Payment Programs are premium-only plans (POPs) that offer eligible employees a complete Flexible Spending Account (FSA) Plan and a tax benefit.
Purchasing Discounts & Savings Plans: We want you to succeed financially.
Therefore, we offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program.
This provides special discounts for eligible employees on products and services you buy daily.
Security Clearance: Due to the nature of our consulting engagements, Security Clearance is required for Engagement Teams handling sensitive Engagements in the Federal Marketplace.
A Security Clearance is a valued asset in your professional portfolio and adds to your credentials.
ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals employed for 90 days for candidates submitted through our Referral Program.
Performance Incentives: Due to the nature of our consulting engagements, performance incentives are associated with each new client that each employee works to pursue and support.
Flexible Spending Account: FSAs help you pay for eligible out-of-pocket health care and dependent daycare expenses on a pre-tax basis.
You determine your projected costs for the Plan Year and then elect to set aside a portion of each paycheck into your FSA.
Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you can elect supplemental life insurance.
D&D covers death or dismemberment from an accident only.
Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability.