Group Rooms Coordinator

Horseshoe Bay Resort • Virginia Beach, VA

3d

About The Position

ESSENTIAL JOB FUNCTIONS:

1. Enter, maintain, and update group room blocks in the property management
and reservation systems

2. Monitor group pick-up and communicate updates to the Sales and Revenue
teams

3. Process and manage group rooming lists, reservations, and changes prior to
arrival

4. Coordinate with Front Office to ensure accurate group arrival preparation
and room assignments

5. Review and manage group billing, routing, and payment instructions in
accordance with contracts

6. Assist with group master account setup and ensure accurate folio routing
and charges

7. Track group inventory and ensure room blocks are managed in accordance with
hotel revenue strategies

8. Communicate directly with meeting planners regarding rooming lists,
reservations, and billing details

9. Ensure all group reservations are entered accurately and deadlines are met

10. Maintain organized group files and documentation to support internal audits
and reporting

11. Provide administrative support to the Sales team as needed to ensure
successful group execution

12. Perform any other job-related duties as assigned.

PERFORMANCE STANDARDS

Customer Satisfaction:

Our customers are what we are about. One of the keys to a positive guest
experience is positive interaction with Crescent staff. It is essential that
you remain professional at all times, and that you treat all guests and
associates with courtesy and respect, under all circumstances. Every Crescent
associate is a guest relations ambassador, every working minute of every day.

Work Habits:

In order to maintain a positive guest and associate experience, your work habits
should always meet and strive to exceed hotel standards for work procedures,
dress, grooming, punctuality and attendance. You should be adaptable to change
in your work area and in hotel procedures with a willingness to learn new skills
and/or improve existing ones, have the ability to solve routine problems that
occur on the job and ask for help whenever you are not sure how to do something.

Requirements

• Self-starting personality with an even disposition.
• Maintain a professional appearance and manner at all times.
• Be able to effectively communicate with guests and team members.
• Must be willing to “pitch-in” and help co- workers with their job duties and be a team player.
• Ability to effectively deal with internal and external customers.
• Strong attention to detail, organization, and customer service skills.
• Ability to manage multiple priorities in a fast-paced hospitality environment.

Nice To Haves

• Previous hotel reservations or group housing experience preferred.
• Experience with CI/TY, Lightspeed PMS, and MARSHA reservation systems strongly preferred.

Responsibilities

• Enter, maintain, and update group room blocks in the property management and reservation systems
• Monitor group pick-up and communicate updates to the Sales and Revenue teams
• Process and manage group rooming lists, reservations, and changes prior to arrival
• Coordinate with Front Office to ensure accurate group arrival preparation and room assignments
• Review and manage group billing, routing, and payment instructions in accordance with contracts
• Assist with group master account setup and ensure accurate folio routing and charges
• Track group inventory and ensure room blocks are managed in accordance with hotel revenue strategies
• Communicate directly with meeting planners regarding rooming lists, reservations, and billing details
• Ensure all group reservations are entered accurately and deadlines are met
• Maintain organized group files and documentation to support internal audits and reporting
• Provide administrative support to the Sales team as needed to ensure successful group execution
• Perform any other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed