Group Coordinator

Montage International•Newport Beach, CA

1d•$24 - $24•Onsite

About The Position

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. The Group Coordinator is responsible to handle all reservations aspects of a group: meeting with meeting planners and Catering/Conference Services mangers, as needed; room block monitoring; rooming lists; reporting pick-up, VIP and upgraded accommodations, client correspondence relating to reservations and other group reservation functions as well as work as a Reservations & Communications Agent, as required. This role will contribute to the organization as an active business partner that is responsible for supporting the company's goals, objectives, vision, mission, and values. At Montage Hotels & Resorts and Pendry Hotels, we’re committed to delivering extraordinary, personalized and authentic experiences. How we get there is by empowering our associates to think creatively. Grow their talents. Encourage them to have fun. And allow them to follow their passion in creating moments guests will long remember. At Montage and Pendry, opportunities for career growth are bountiful, and training programs are open to those seeking advancement. We encourage all of our associates to continuously learn and grow. Working at Montage and Pendry is more than a job; it’s a way of life.

Requirements

High school or equivalent education required.
Previous Reservations or Group Coordinator experience required.
Employees may be required to work varying schedules to reflect the business needs of the hotel.
Attendance at all scheduled/mandatory training sessions and meetings is required.

Nice To Haves

Luxury hotel experience strongly preferred
Bachelor’s Degree
Delphi experience

Responsibilities

Assist in processing all incoming reservations received via rooming lists, mailed or in-house correspondence, Hotel Reservation Form, or facsimiles.
Identify, block and process staff and VIP lists with each group, as directed by the Reservations Manager.
Review rooming lists for accuracy in format and billing and ensure prompt processing.
Process all room and dining reservations received via telephone, rooming lists, e-mail, mailed correspondence, Open Table, or facsimile.
Consistently meet Department Standards.
Accurately complete all details.
Send confirmation and literature requests or reply via e-mail, facsimile or, administrative message when requested.
Answer all reservations and communications.
Adhere to Department Standards, using the guest’s name when provided or displayed, and an established script.
Assist guests and Associates with voice mail and messages.
Be well-informed in order to accurately answer guests’ questions about the resort.
Follow wake-up call procedures to make sure every request is completed on time.
Follow established emergency procedures when handling calls of an emergency nature, in a state of natural disaster.
Attend preconvention meetings as required, be prompt and prepared.
Develop good working relations with meeting planners to ensure their requests and needs are being met in a timely manner.
Communicate and work closely with Catering/Conference Services and Sales Managers throughout the group’s program to ensure success.
Maintain open communication channels between the Reservations and Communications team, and Catering/Conference Services team, passing along pertinent information in a timely manner.
Keep the ResComm team well-informed and be sure they have the most up-to-date information on Call-In Groups and Wedding Blocks at all times.
Responsible for handling administrative duties as assigned.