Brand Consulting Business Operations (Finance) - Group Assistant

Creative Artists Agency•Los Angeles, NY

3d•$20 - $22•Onsite

About The Position

The Group Assistant for Finance supports the Finance & Operations team by working closely with management to help ensure departmental processes run smoothly and efficiently. This role is ideal for someone with a general interest in business operations, finance/accounting, and sports and entertainment marketing, and who is eager to grow within a dynamic, fast-paced environment.

Requirements

BA/BS from an accredited college or university required.
1-2 years experience and demonstrated interest in project management, finance/accounting, business operations, policies, and process improvement.
A high level of accuracy and meticulous attention to detail; these are essential to success in this role.
Highly adaptable with the ability to manage multiple tasks, prioritize effectively, and meet strict deadlines in a fast-paced environment.
Strong organizational, verbal, and written communication skills.
Proficiency in Microsoft Office (Word, Excel, Outlook); advanced Excel skills are a plus.
Collaborative team player with the ability to work effectively across departments and within a demanding environment.
Creative and analytical thinker with curiosity about technology, digital solutions, and industry trends.

Responsibilities

Provide administrative support, including data entry, meeting and schedule coordination, preparing expense reports, drafting correspondence, booking and coordinating travel, and assisting with special projects as needed.
Attend team meetings, prepare agendas, take detailed notes, and distribute meeting summaries.
Collaborate cross-departmentally across all agency verticals while maintaining a high level of confidentiality.
Update financial spreadsheets and systems with daily transactions and relevant account activity.
Maintain and regularly update finance- and process-related documentation.
Record and track monthly Aging Report updates.
Manage weekly FedEx invoices and coordinate timely payments.
Oversee departmental subscriptions and manage approved renewals.
Provide support for financial planning, forecasting, and projections.
If LA-based, assist with facility-related responsibilities as required.
Contribute to the development and implementation of systems and processes that improve efficiency and productivity.