Grants Project Administrator

Parkhill • Oklahoma City, OK

11d • Hybrid

About The Position

Parkhill is on the lookout for a skilled Grants Project Administrator to join our growing Water Resources Team. Working with us means making a meaningful impact by supporting the Parkhill mission of building community. This is a full-time, exempt position paid on a salary basis. Life at Parkhill At Parkhill, Building Community is the reason we exist. We invest in extraordinary people who love investing in their communities. We are more than planners, architects, and engineers — we are neighbors who choose to live and work in the communities we serve. Increase your impact with our team of passionate collaborators. Whether you are a recent graduate with untapped potential or a professional with proven experience, we invite you to discover a career path designed for you. Parkhill is one of the largest architectural and engineering firms in the Southwest with 14 offices located throughout Texas, New Mexico, and Oklahoma.

Requirements

• Ability to efficiently work in the Microsoft Office Suite, including excel, work, and PowerPoint.
• Ability to read and comprehend instructions, correspondence, and memos. Ability to compose and produce routine correspondence. Ability to meet with clients and initiate discussions about grants.
• Ability to understand generally accepted accounting standards to assist with client’s financial ledgers.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Responsibilities

• Provide general administrative support to grants and project managers. (copy, scan, email, print documents, filling, etc.)
• Organize and coordinate administrative duties and grant programs procedures.
• Schedule meetings and appointments.
• Send agenda items to clients.
• Attend Bid openings when necessary.
• Partner with grants and project managers to learn grant administrative responsibilities and work towards being CDBG certified.
• Attend grant related workshops.
• Learn about Department of Labor – Davis Bacon Wage Rates.
• Be responsible for tracking, approving, and maintaining wage rates and contractor’s payroll records.
• Learn the online Oklahoma Grants System and be able to prepare grant fund drawdowns and expenditure reports.
• Be responsible for calling or emailing clients monthly to obtain financial documents (purchase orders, invoices, and copies of checks) for grant documentation.
• Send out yearly Fair Housing Activities to clients, ensure client has a fair Housing Ordinance or Resolution.
• Maintain list of clients contact information.
• Learn about DUNS number and SAM.gov registrations to assist clients.

Benefits

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.
• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.
• Competitive Benefits: Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.
• Well-Being: mental health care, culture committees, wellness program, charitable giving match.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed