Grants Administrator

American Chemical Society

4d•$72,000 - $82,000•Onsite

About The Position

Grants and Finance Administrator Unit Overview The staff of the Office of Research Grants (ORG) acts for the American Chemical Society in the administration of all research grant programs of the Society. The mission of the Office of Research Grants is to administer these programs so that they conform to the guidance provided in the founding documents, and at the same time have significant impact consistent with the vision for the programs provided by the ACS Board of Directors. The office administers the ACS Petroleum Research Fund (PRF), the Herman Frasch Foundation Grants in Agricultural Chemistry, the Irving S. Sigal Postdoctoral Fellowships, the Irving S. Sigal Global Mobility Awards, the Arthur C. Cope Postdoctoral Fellows Program, and the Jonathan L. Sessler Fellowship for Emerging Leaders in Bioinorganic and Medicinal Inorganic Chemistry. Position Summary The Grants and Finance Administrator (GFA) provides direct support to the Grants and Finance Manager in carrying out the day-to-day financial and administrative tasks related to ORG's grant program with a strong focus in supporting the various aspects of the ACS PRF grant program.

Requirements

Bachelor's degree and a minimum of 2 years of related experience; or an advanced degree without experience; or equivalent work experience.
Ability to use Microsoft Office Suite-Excel, Word, PowerPoint-at an advanced level required.
Excellent written and verbal communication skills; ability to interact professionally with scientists, committee members, and internal staff.
Strong organizational skills, attention to detail, and reliability.
Ability to manage confidential information with discretion.

Nice To Haves

Familiarity or working experience with a web-based portal submission system and complex database.
Specific experience with Salesforce software is preferable.

Responsibilities

Update and maintain Standard Operating Procedures for the GFA.
Manage travel reimbursements for PRF committee members from the PRF meetings.
Oversee the processing of annual grant personnel and technical reports, ensuring compliance with grant requirements.
Prepare and process time extension agreements, ensuring all documents are processed, signed and filed correctly and grants records are updated accordingly.
Draft and manage the processing of grant agreements for newly awarded grants, ensuring proper documentation and signatures and that agreements are received in a timely manner.
Process monthly grant payments and prepare associated reports.
Support the administration of active PRF grants, ensuring timely and accurate processing of grant related tasks.
Prepare and submit department financial contracts and payments for processing and approvals.
Other duties as assigned.