Grants Management Specialist II - Limited Service

State of Vermont • Williston, VT

9d

About The Position

The State of Vermont's Homeland Security Grant Unit (HSGU) is seeking a Grants Management Specialist II to help manage and oversee major federal and state grant programs that support emergency preparedness and public safety across Vermont.
This role will serve as a key resource to municipalities, contractors, and state partners, ensuring grant funds are administered effectively, compliantly, and in alignment with program goals. The Specialist will work under the direction of HSGU leadership but will have significant autonomy to apply your professional judgment and expertise.

The ideal candidate is organized, detail-oriented, and comfortable balancing compliance requirements with practical problem-solving. The ability to interpret complex regulations, communicate them clearly to a range of partners, and manage multiple projects at once is vital. An ideal candidate will value accuracy, accountability, and collaboration, and is motivated by work that strengthens Vermont's emergency preparedness and resilience.

Requirements

• Bachelor’s degree or higher in business management, accounting, public administration, or related field AND three (3) or more years of experience with managing grants, public administration, or related field.
• OR
• Five (5) or more years of experience with managing grants, public administration, or related field.
• OR
• One year (1) or more of experience as a Grants Management Specialist I.
• Must pass a federal secret clearance to retain employment. This may take longer than the normal six (6) month probationary period but employment in this position may be terminated for failure to obtain a secret clearance. Employment in this position may also be terminated if the employee is not able to maintain a secret clearance.

Responsibilities

• Manage the full lifecycle of assigned grant programs, from implementation through monitoring and closeout
• Provide guidance and technical assistance to municipalities, subrecipients, contractors, and agency staff on federal and state grant requirements
• Coordinate and conduct grant monitoring reviews; evaluate compliance and prepare written monitoring reports and determination letters
• Track deliverables, timelines, and performance to ensure projects stay on scope and meet established goals
• Develop and improve systems, policies, and processes to increase efficiency and strengthen compliance
• Collect, analyze, and report program data to state leadership, legislators, federal partners, and other stakeholders
• Assist with training workshops and develop written guidance materials
• Support quality assurance efforts to ensure accurate reporting and documentation
• Assist with state contracts and Memorandums of Understanding
• Contribute to database and software improvements related to program planning and reporting

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level