Grants Facilitator

Family Residences and Essential Enterprises, Inc.•Bethpage, NY

3d•Onsite

About The Position

Family Residences and Essential Enterprises, Inc. (FREE) benefits and proudly supports more than 4,000 individuals with intellectual / developmental disabilities, mental illness and traumatic brain injury. It is the mission of FREE to support people of all abilities reach their full potential and thrive in their communities. FREE provides a diverse array of supports and services including: housing; recovery services; transition to work; employment; day, community and family services; respite; crisis services; education and after school support; specialty health services; and advocacy. The Grant Facilitator is a director-level position. Under the supervision of the VP of Development and Mission Advancement, the Grant Facilitator is responsible for ensuring that grant applications are completed according to the grant requirements. The position will keep abreast of the needs and priorities of the organization in order to research potential funding opportunities.

Requirements

Bachelor’s degree with relevant coursework in English, Journalism, Communications, or Marketing.
Minimum of two (2) years of experience with grant writing, applications, and platforms.
Excellent writing, interpersonal, and verbal and written communication skills
Well organized and detail oriented.
Basic technical skills using standard office software and online grant services.
Ability to maintain accurate records and reporting calendars and to document activity consistently in a CRM.
Valid driver’s license preferred

Nice To Haves

Experience with Instrumentl and DonorPerfect strongly preferred.
Grant professional training or certification a plus.

Responsibilities

Chairs vetting committee meetings and prepares executive proposal summaries, agendas, minutes, and assigned follow-up items.
Researches and identifies new funding prospects aligned with FREE’s mission and priorities, including private foundations, corporate giving programs, government opportunities, and community based funders.
Develops and maintains a prospect pipeline and recommends opportunities for vetting and pursuit.
Supports the development and preparation of grant and contract proposals by collaborating with program leadership and the accounting department on application details.
Establishes responsibilities and timelines to ensure sufficient time for application preparation and review prior to submission; proactively notifies the VP of Development and Mission Advancement or other leadership team members of any delays that may impact timely submission.
Reviews grant budgets with the accounting representative for accuracy, allowability, and compliance with funder guidelines.
Reviews grant/contract applications for completeness, grammar, format, and adherence to the requirements of the funding.
Submits applications and proposals using federal electronic submission portals and other sponsor-required methods.
Tracks all grants throughout the full grant lifecycle and shares application results and feedback with the vetting committee.
Maintains accurate and current records in Instrumentl/DonorPerfect, including opportunity status, deadlines, contacts, proposal components, award details, reporting requirements, and stewardship actions.
Maintains a centralized calendar of proposal deadlines, reporting deadlines, and stewardship touchpoints.
Coordinates with program and finance staff to ensure timely submission of interim and final reports, budgets, and required deliverables.
Oversees timely grant funder acknowledgement and stewardship, ensuring prompt communication, signatures, and award confirmations as needed.
Supports funder stewardship by coordinating impact updates, outcome summaries, site visits, and communications with leadership, and maintaining accurate records in DonorPerfect.
Participates with advocacy team on soliciting needs for legislative requests.
Ensures that all required documentation (paper and electronic) is completed/processed appropriately, in a timely manner, and meets quality and compliance thresholds.
Performs other duties as assigned.
Always communicates in a respectful manner with all people including the people we support, supervisors, other valued team members, and members of the community.
Complies fully with FREE’s confidentiality policies by holding in strictest confidence all information pertaining to members, residents, the people we support and their families, clients, providers, contractors, and employees.
Meets all safety training requirements; adheres to all safety policies and reports any and all unsafe conditions; takes measures to prevent accidents and/or eliminate conditions that pose a safety or health risk.
Coordinates, supports, attends and participates in all required events/ meetings/ reviews/ committees, including ones outside of standard working hours.
Meets all job requirements and stays in compliance.
Adheres to FREE’s standard of ethical behavior as outlined in the Employee Handbook and Code of Conduct as well as applicable laws and regulations.
Ensures compliance with FREE policies, procedures, and operating standards.
Implements a continuous quality improvement process for department services and administrative functions.
Assists in the development, implementation and administration of Human Resources policies and programs including compliance with Equal Employment Opportunities and Affirmative Action Programs.